Administrative Assistant

**Classification & Regular Hours**: Hours per Week: 37.5 Salary Grade: Level O **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference. **About Us**: Western’s Schulich School of Medicine & Dentistry is a leading Canadian Centre of outstanding education and research shaping health care for the next generation. The Schulich Dentistry team strives to obtain international recognition through excellence in dental education, research, and patient care. To foster that vision, Schulich Dentistry develops the knowledge and skills in dental professionals to provide exemplary care to the diverse communities that we serve and to influence the future of undergraduate and postgraduate dental education through scholarly inquiry, innovation, and research. The Schulich School of Medicine & Dentistry is the largest Faculty on campus and employs over 2,000 part-time and full-time faculty and over 1,000 staff. **Responsibilities**: The Administrative Assistant will coordinate the day-to-day clinical assignment and scheduling of the 88 dental cubicles, faculty clinic assignments, and the student out-of-clinic assignments for the undergraduate dental degree program at the Schulich School of Dentistry. The Administrative Assistant will support multiple Division Heads, undergraduate DDS students, and internal and external Faculty, programs and other internal and external stakeholders. The role is responsible for the daily clinical assignment and management of the main clinic cubicles for each clinic session (2-3 clinic sessions daily). The role will work in conjunction with the curriculum administrative assistant to coordinate and modify multiple schedules for all dental students to ensure that there are no scheduling conflicts between the academic and the clinical portions of the undergraduate DDS program. The Administrative Assistant will work closely with each academic division to coordinate, monitor, and adjust student and faculty schedules and availability. **Qualifications**: **Education**: - 1 year Dental Reception/Office Administration or Dental Assistant Certificate **Experience**: - 2 years’ experience in a fast paced, busy office environment - Experience in a Medical, Dental, or Academic environment Knowledge, Skills & Abilities: - Comprehensive understanding of dental terminology and procedures - Ability to establish effective routines for excellent communication with faculty and students to maximize productivity - Tactful and diplomatic customer service skills - Ability to work in a fluid and challenging work environment with changing deadlines - Ability to work independently and meet multiple, often changing, deadlines - Ability to multi-task and maintain an organized and effective work environment - Exceptional organizational skills and the ability to manage activities both for self and others effectively - Ability to provide solutions by using approaches where constructive thinking and innovation are required - Influential interpersonal skills that build positive and strong relationships - Demonstrated commitment to ongoing learning and professional development - Intermediate proficiency in Microsoft Office Suite and with dental software packages **Union Statement**: **Western Values Diversity**: Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194. **Please Note**: We thank all applicants for their interest; however, only those chosen for an interview will be contacted.