Assistant to The CEO and Events

Assistant to the CEO & Events Coordinator
(Full-Time, Permanent Position)
Geller’s is an award-winning design, build, and maintenance landscape company completing both residential and commercial work. While we specialize in luxury, resort-style residential outdoor spaces, we complete projects of all sizes in both residential and commercial sectors.
Shelmerdine Garden Centre is Manitoba’s premier lifestyle center offering a retail store blending the worlds of fashion, housewares, plants, garden and seasonal products. The store and facilities offer an experience often referred to as “my happy place”.
We are proud to be family-owned and operated throughout our ownership and management group, creating a work environment that promotes the development of long-term employees by offering continued education industry programs and quarterly company events.
We currently employ a combined staff of 200 at peak operating times, and are committed to growing a vertically integrated business. We are rooted in tradition, yet growing for the future.
Why Join Us?
- Comprehensive Benefits: Health, dental benefits and RRSP matching.
- Career Growth: Opportunities for skill development, training, and tuition reimbursement.
- Paid Perks: Cell phone, laptop, ipad, clothing allowance, store discounts, paid training, paid travel, and mileage reimbursement.
- Engaging Work Environment: Be part of a dynamic team that values collaboration and professional development.
- Flexible Work Environment: This role follows the dynamic schedule of the President. Some days, you'll be working side by side, attending meetings, site visits, or events. Other times, you'll have independent tasks that can be completed remotely. Adaptability and responsiveness are key, as no two days will be the same
- Meaningful Contribution: Play a key role in executive operations and company events.

**Position Overview**: We are currently hiring for an Assistant to the CEO & Events to support executive operations and event planning for both Geller’s and Shelmerdine offices. This role is perfect for someone who thrives in a fast-paced environment, enjoys juggling multiple tasks with a smile, and brings a creative, can-do attitude to every challenge.
**What You’ll Do**:Executive Support**:

- Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements for the CEO.
- Prepare presentations, reports, and documents for meetings.
- Act as a liaison between executives and internal/external stakeholders, ensuring seamless communication.
- Conduct research and provide insights to support strategic planning and decision-making, reporting to the CEO.
- Monitor and manage expenses, budgets and invoices related to executive operations.
- Anticipate the needs of executives and proactively resolve issues before they arise.

**Event Planning & Coordination**:

- Plan and organize company meetings, retail events and staff events with oversight from the Chief of Marketing (golf tournament, holiday parties, open houses etc.)
- Oversee on-site event execution to ensure a smooth and successful experience.

**Office & Administrative Support**:

- Oversee administrative functions, ensuring smooth day-to-day office operations within both Geller’s and Shelmerdine offices.
- Manage office supplies, maintain organizational systems, and support daily business operations.
- Assist in HR-related administrative tasks as needed.

**What We’re Looking For**:

- 3+ years of experience in executive assistance, event coordination, or a related field.
- Comfortability working in Canva and entry-level marketing knowledge considered an asset.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with professionalism and discretion.
- Strong problem-solving skills and ability to anticipate executive needs.
- Proficiency in Microsoft Office Suite, Google Workspace (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Experience with event planning, including logistics
- A proactive and detail-oriented approach to work.
- A valid driver’s license and personal vehicle.

**Work Schedule**:

- This position would not be your typical Monday to Friday, 8:00 AM - 5:00 PM, although some days may model this timeline. There will be the opportunity for flexible working hours accompanied by occasional evening or weekend hours as required for event execution. Your schedule will vary based upon executive and event hours.