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24-053 Secretary Iv-0.6 Eft Permanent

2 weeks ago

Winnipeg, Canada REHABILITATION CENTRE FOR CHILDREN Full time

**JOB OPPORTUNITY**

**Bulletin No: 24-053**

**Department**:Neurodevelopmental Services

**Posting Date**: Nov. 6th, 2024

**Position**:Secretary IV (Standard Sec III)

**Reports to**:Director of Neurodevelopmental Services

**Start Date**:ASAP

**Job Type**:Unionized

**Employee Group**:CUPE

**EFT**:0.6 EFT Permanent (3 days/week)

**Overview**:
Reporting to the Director - Neurodevelopmental Services, the Secretary IV is part of the Administrative Support Team responsible for phone reception, processing program referrals/enrolments, scheduling and coordination of appointments, correspondence/word processing, medical transcription, maintaining program data bases and statistics, manages financial spreadsheets and accounts payables, general administrative functions, meeting and event support, and provide admin coverage to other program areas.

**Responsibilities**:

- Capacity to work in a family centred and culturally safe manner.
- Performs in-person and telephone reception duties as required.
- Processes referrals/enrolments, prepares both electronic and hard copy charts as required.
- Updates financial spreadsheets/reports and supports accounts payable.
- Assist in the coordination and booking of appointments and keeps accurate records and wait lists.
- General administrative functions including word processing, faxing, filing, minute taking, mail distribution, room bookings, ordering supplies and photocopying.
- Medical transcription of patient notes/reports that may be written and/or dictated.
- Maintain records and filing system.
- Perform other related duties not exceeding skills and capabilities.

**Education, Licenses, Registration & Experience**:

- High School Graduate - Manitoba Standard-required.
- Graduate from Secretarial Training program or Medical Office Assistant program
- required.
- A combination of education and experience may be considered.
- Minimum 3 -years work experience in a secretarial position, preferably in a healthcare setting.
- Previous experience with Microsoft Office -required.
- Previous experience with Accuro
- preferred.
- Ability to work with mínimal supervision.
- Ability to work as a team member.
- Excellent organizational, interpersonal and communication skills.
- Ability to take direction and follow through with the direction.

**Hours of Work**:7.5 hours per day; 3 days per week. May include occasional evenings and weekend.

**Salary**:$21.436- $24.849 per hour as per CUPE salary scale.
- Must be legally entitled to work in Canada and able to present a satisfactory Criminal Records Check (Including Vulnerable Sector Search), Child Abuse and Adult Abuse Registry Check.
- Must have a valid driver’s license and access to a reliable vehicle for work purposes.

**Closing Date**:November 14th, 2024

**Job Types**: Part-time, Permanent

Pay: $21.43-$24.84 per hour

Expected hours: 22.5 per week

**Benefits**:

- Casual dress
- Employee assistance program
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: In person

Application deadline: 2024-11-14