Condominium Administrator

**About us**

Professionally managing properties for our Clients, Owners, and Investors, AMR Property Management has been in business for over 20 years in Barrie serving the Simcoe County region.

Our story begins with the closing of a single real estate investment purchase in 1998. Since then, we have gathered the knowledge and skills needed to deliver excellent property management results and gain trust from all our clients because _we care to care_.

We are committed to constant professional development to meet the needs of our changing industry in different facets of the property management business. Our experience has shown that proactive management is the best way to reduce costs, grow your investment and manage the risk of liability for our Clients.

**Job Overview**

Reporting to the Condominium Property Manager and Assistant Manager; the Condominium Administrator will be responsible for ensuring the day-to-day management of assigned properties efficiently and on time. The individual will be working in a highly dynamic environment with a team of motivated people managing multiple tasks in an organized manner.

**Role and Responsibilities**:

- Ensure a high level of service to all Board of Directors and owners under the Property Manager’s supervision.
- Prepare for Property Manager’s review and approval before sending out: All periodic notices as required by the CMRAO.
- Coordinate the execution of Condominium Corporation events including Annual General Meeting (AGM), Special Meetings, Budget Meetings and Board Meetings.
- Assist the Property Manager with meeting preparation - make copies of packages, and ensure the assigned meeting room and/or virtual meeting invite is properly prepared.
- Assist in maintaining contract listings - review annually at budget time and update as required.
- Assist in obtaining quotes for new contracts under the Property Manager’s supervision.
- Create newsletters and notices under the Property Manager’s supervision.
- Obtain new owner/occupant/tenant information upon move in and where appropriate, advise/update information with security and in internal database files.
- Keep stock of office supplies and place orders when necessary.
- Create and maintain one internal calendar of events for all condominium corporations listing relevant dates for AGM, PICs, etc.
- Overseeing the maintenance of office facilities, and equipment at condominium site offices as applicable.
- Answer and redirect inbound/ outbound phone calls.
- Update and maintain our database in our Property management software including contacts, relevant information and files.
- Provide general support and service to visitors and clients at the office.
- Handle internal and external client queries, banking and invoice queries.
- Go above and beyond to make processes more efficient and effective.
- *There might be some additional duties as we are a growing company; meaning more opportunities to grow internally._

**Required Skills and Qualifications**:

- Current enrollment in CMRAO approved Condominium Management program OR commitment to enroll and complete.
- Limited License from CMRAO is an asset.
- Strong understanding of the Condominium Act is an asset.
- Prior experience in a condominium property management environment is an asset.
- Administrative duties and customer service experience is a must.
- Strong organizational skills including prioritizing, time management, and ability to meet deadlines.
- Communicate effectively and professionally, both oral and written with owners, Board members and team members.
- Manage and prioritize multiple tasks
- Detail oriented, analytical, good problem-solving skills
- Proficient with standard corporate productivity tools (MS Office including Word, Excel and Outlook).
- Advanced knowledge of Excel (using financial formulas and creating spreadsheets).
- A desire to grow the position; and in time, train your replacement as you move on within the company.
- Ability to work under pressure and prioritize functions.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Barrie, ON L4M 1K3: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

Work Location: In person