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Office Administrative Assistant

3 weeks ago

Mississauga, Canada Snaplii Full time

**About Snaplii**

Snaplii is on a mission to transform the payment industry by delivering a seamless and rewarding experience for every transaction. As one of the fastest-growing fintech companies in Canada, we empower over 200,000 customers across the U.S. and Canada to process more than $70 million annually, redefining how people and businesses engage with payments.

Ranked among the top 200 apps on the Apple App Store, Snaplii has established itself as a leader in the industry. Our robust network includes partnerships with over 200 iconic brands, such as Walmart, Harry Rosen, and Esso, offering instant cashback and exclusive rewards that elevate everyday shopping experiences.

If you’re driven by the opportunity to revolutionize payments and contribute to an innovative fintech that is reshaping commerce across North America, we invite you to join our dynamic and forward-thinking team. Together, let’s make payments effortless, frictionless, and rewarding for all.

**About the Role**

Are you an organized, proactive, and detail-oriented professional who thrives in a fast-paced environment? Do you enjoy supporting leadership teams and ensuring seamless operations? If so, we’d love to have you on board

We are looking for an **Administrative Assistant** to join our dynamic and passionate team. This role is crucial in providing **executive-level administrative and operational support to the CEO** and the broader company. You will play a key role in **managing schedules, coordinating meetings, handling documents, and ensuring smooth communication both internally and externally**.

This is an exciting opportunity for someone who is **highly motivated, eager to learn, and thrives in a collaborative and fast-paced environment**.

**You Will**:

- **Be the CEO’s Right Hand** - Manage and organize schedules, ensuring meetings and tasks are efficiently planned and executed.
- **Project Coordination** - Oversee various projects, keeping teams accountable, ensuring progress, and maintaining clear communication among stakeholders.
- **Meeting & Event Coordination** - Plan and facilitate internal and external meetings (team meetings, all-hands, off-sites, executive gatherings), ensuring seamless execution.
- **Calendar & Travel Management** - Handle complex calendar scheduling and make travel arrangements, including flights, accommodations, and logistics, with flexibility for last-minute changes.
- **Documents & Information Management** - Organize, file, and manage important documents, ensuring easy access and confidentiality.
- **Cross-Functional Collaboration** - Work closely with different teams to ensure administrative functions run smoothly and efficiently.
- **Ad Hoc Support** - Take on special projects and other administrative tasks as needed.

**Qualifications**
- **Bilingual Proficiency** - Strong verbal and written communication skills in **English and Mandarin**.
- **Organizational Guru** - Exceptional attention to detail and ability to **manage multiple priorities** in a dynamic environment.
- **Tech-Savvy** - Experience with **virtual meeting tools** (Zoom, Google Meet, Teams) and productivity software (Google Suite, Microsoft Office).
- **Strong Team Player** - Able to collaborate across departments while also working independently with mínimal supervision.
- **Problem-Solver & Go-Getter** - Proactively anticipates needs, takes initiative, and finds solutions.
- **Confidentiality & Trustworthiness** - Ability to **handle sensitive and confidential** information with discretion.
- **Valid Driver’s License** - Preferred, as occasional travel arrangements may require on-site coordination.

**Job Types**: Full-time, Permanent

Pay: $14.00-$26.00 per hour

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Dental care
- Employee stock purchase plan
- Extended health care
- On-site gym
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Language**:

- Mandarin (required)

Work Location: In person