Acquisitions Assistant

Organizational Unit - University of Victoria -> Library - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 21 May 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1.0 - Salary Grade - $4,551.00 - $4,720.00 - Additional Posting Information: - N/A - Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. - Classification - PB8 - Hours of Work - Monday to Friday, 8:30 am - 4:30 pm - Employee Group: - CUPE 951 - Regular - # of Hires Needed - 1 - Category - Education, Training, and Library - About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. **_*This position is eligible for a Modified Work Schedule*_** - Job Summary Under the direction of the Head, Acquisitions and Electronic Resources, and reporting to the Acquisitions and Electronic Resources Supervisor, the Acquisitions Assistant is responsible for ordering and receiving all library materials, including print and electronic books, standing orders, and out-of-print, rare, or difficult to find materials. The Acquisitions Assistant processes invoices for payment, tracks and maintains order information in the Library Management System, and communicates with librarians, staff, and vendors about order details. The Acquisitions Assistant supports the management of the library’s electronic resources by using knowledge of the library’s collections, databases, and Library Management System to investigate and resolve access issues. This position communicates with vendors to report access problems, submit claims for materials, and confirm renewals and cancellations. The Acquisitions and Electronic Resources Unit is situated within the University of Victoria Libraries’ Collection Management Services Unit and is a highly collaborative and dynamic working environment that works with other units across the Libraries and directly with library patrons, University staff, and faculty. - Job Requirements **Experience**: This role requires a minimum of two (2) years of recent experience in a similar position, preferably in a post-secondary or institutional environment, or an equivalent combination of education, training and experience. **Knowledge/Skills/Abilities**: - Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. - Ability to prioritize and manage time and tasks with attention to detail. - Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences. - Ability to problem solve by using judgement, independent thinking and/or analysis. - Knowledge of the academic library collection management landscape. - Ability to interpret bibliographic records as they relate to ordering, claiming, and accessing materials. - Ability to investigate and troubleshoot technical issues. - Ability to adapt to changes in workflows and technologies. - Understanding of databases and search strategies that allow for efficient retrieval of relevant information. - Proficiency with MS Office Suite, particularly Excel. - Experience with library resource procurement is considered an asset. - Experience working with Library Management Systems is considered an asset. **Specialized Knowledge/Education**: Secondary school diploma or equivalent. Library Technician diploma or similar is an asset. **Territory Acknowledgement**: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. **What UVic Offers**: To learn more click here