Operations Coordinator

6 days ago

Oakville, Canada BITSUMMIT Full time

**About BITSUMMIT**

BITSUMMIT is a fast-growing consultancy specializing in cloud infrastructure, digital transformation, and enterprise IT solutions. As we continue to scale, we're seeking an organized and proactive Office Administrator / Operations Coordinator to ensure smooth day-to-day operations and help maintain a productive, professional, and well-equipped work environment.

**Role Overview**

This hybrid role combines general office administration with hands-on operational support. You’ll be responsible for organizing office logistics, coordinating with vendors, supporting internal communications, and maintaining supply and equipment inventories. As this role includes off-site errands and physical coordination of supplies and deliveries, a valid driver’s license and access to a car are required.

**Key Responsibilities**

**Office Administration**
- Serve as the primary contact for general office administration tasks.
- Manage and maintain a clean, organized, and fully stocked office environment.
- Take ownership of purchasing and ordering office supplies, equipment, and snacks based on inventory levels and team needs.
- Coordinate courier pickups and deliveries; handle in-person errands such as post office runs or urgent procurement tasks.

**Operations Coordination**
- Support scheduling, meeting coordination, and travel arrangements for leadership and internal teams.
- Assist with the planning and logistics of team events, workshops, and all-hands meetings.
- Monitor internal workflows and help implement improvements to support operational efficiency.
- Coordinate documentation processes and internal communications via tools like Notion or Google Workspace.

**Vendor & Facilities Support**
- Act as the liaison for vendors, service providers, and building management.
- Support basic procurement tasks including invoice tracking, purchase approvals, and vendor compliance.
- Ensure service levels are met for all office-related third-party contracts.

**Front Desk / Reception Duties (when on-site)**
- Greet visitors and maintain a professional front-of-house presence.
- Manage reception areas, coordinate incoming/outgoing mail, and maintain entry logs if required.
- Handle incoming calls and direct inquiries to the appropriate departments.

**Qualifications**
- 2+ years of experience in office administration, operations, or facilities coordination.
- Valid driver’s license and access to a reliable car is required for occasional errands and vendor pickups.
- Excellent organization, time management, and communication skills.
- Proficiency in Google Workspace (Docs, Sheets, Calendar) and familiarity with collaboration tools (Slack, Notion, Trello, etc.).
- Ability to work independently, take initiative, and maintain confidentiality.

**What We Offer**
- A flexible hybrid work 3 days from office 2 days from home
- A collaborative team culture with direct exposure to cross-functional operations.
- Opportunities for growth in office management, facilities, or business operations.
- Comprehensive health, dental, and vision insurance.

**How to Apply**

Pay: $40,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Paid time off
- Vision care

Ability to commute/relocate:

- Oakville, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

Licence/Certification:

- Driving Licence (required)

Work Location: Hybrid remote in Oakville, ON

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