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Manager, Finance and Operations

3 weeks ago

Ottawa, Canada CFS Canada Full time

**Manager, Finance and Operations**
**About the Role**
The Manager, Finance and Operations contributes to the overall success of CFS Canada by effectively managing the financial and operational functions in alliance with the mission and strategic plan. This is a hands-on leadership position that will include formulating strategy, improving business performance, managing the day-to-day financial operations, procuring material, managing general resources and finding ways to implement best practices across all levels. It will also be imperative to develop internal controls to cultivate both a positive customer and employee experience.
**Essential Duties and Responsibilities ** **Operational Responsibilities**:

- Ensure all operations are carried out in an appropriate and cost-effective way with quality assurance, and customer service at top of mind.
- Purchase materials, plan inventory, and oversee warehouse efficiency in collaboration with the team.
- Ensure that necessary resources are in place based on budgets and projected sales volume. This includes equipment, labour force, work schedules, coordination of incoming and outgoing products, prioritization of projects and compliance to internal process and external regulations.
- Ensure the team maintains a high level of product knowledge, customer service skills, and professionalism.
**Financial Responsibilities**
**General**
- Drive the financial planning of the company by analyzing its performance and stay abreast of any potential risks.
- Develop, implement and ensure compliance with internal financial and accounting policies and procedures in consultation with the President.
- Ensure all statutory requirements of the organization are met.
- Prepare timely and detailed reports of financial performance on a monthly, quarterly and annual basis.
- Maintain and update capital assets.
- Performing month-end and year-end reporting procedures
- Performing monthly analytical procedures and producing reports based on the data
- Performing journal entries
- Preparing and processing in-house payroll using Sage 50
- Performing procurement
- Managing inventory and providing recommendations
- Visa and bank reconciliations
- Creating and maintaining position procedures manual
- Filing WSIB, EHT, GST/HST and source remittances.
- Filing corporate tax installments/payments.

**Accounts Receivable**
- Entering quotes/sales orders and ensuring appropriate job costing
- Preparing daily invoices to clients and monthly progress billing
- Receiving payments and reconciling accounts
- Investigating and resolving any irregularities or enquiries
- Managing the full collections process and preparing a weekly accounts receivable report
- Preparing bank deposits

**Accounts Payable**
- Entering purchase orders ensuring appropriate job costing
- Receiving, preparing, coding and distributing vendor invoices for approval and entry
- Generating vendor aged report and matching invoices for approval
- Vendor statement reconciliation
**Leadership Responsibilities**:

- Cultivate and develop the CFS Canada team.
- Support a culture of service excellence and staff engagement.
- Other projects/duties as required.
**Education, Qualifications and Training** **Education**:

- Post-secondary education in accounting and/or finance or a relevant combination of education and experience.
- CPA designation is an asset
**Experience and Knowledge**:

- A minimum of 5 years’ experience within a similar role, performing full-cycle accounting functions
- A minimum of 5 years’ experience managing staff with a demonstrated ability to ensure an effective and efficient working environment
- Microsoft Office Suite (Excel, Office, Word, Outlook, PowerPoint, SharePoint)
- Proficiency in Sage50
- An understanding of legal and regulatory requirements relating to accounting
- Previous experience in the construction industry is an asset, but not necessary
**Work-Based Competencies**:

- Proven ability to multi-task in a fast-paced environment to manage numerous priorities
- Excellent communication and interpersonal skills when dealing with both customers and employees
- Analytical skills to interpret financial data
- Problem solving and critical thinking skills to be confident in decision making
**Behavioural Competencies**:

- Ability to work independently
- Organizational skills
- Detail oriented
- Professional
**Reporting to**
Controller of CFS Canada, Capital Door and Madawaska Door
**Location**
Ottawa, Ontario

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- Are you available to work on-site at the office location on a full-time basis?
- Do you have previous experience processing in-house payroll?
- Do you have experience with project accounting/allocation, job costing?
- Do you have experience preparing month-end and year-end financial reporting?