Academic Department Coordinator

**Department** Alberta School of Business - Office of the Faculty General Manager

**Salary range** $51,821.52 to $70,382.74

**Hours per week** 35

**Grade** 8

**Posted date** April 10, 2025

**Closing date** April 24, 2025

**Position Type** Full Time - Operating Funded

**Description**:
**_This position is a part of the Non-Academic Staff Association (NASA)._**

This position has an end date of December 30, 2026 and offers a comprehensive benefits package.

**Location -** This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. **Learn more**.**

**Working for the Alberta School of Business**

The Alberta School of Business is one of the world's leading institutions in business education and research and is the first and longest continually accredited business school in Canada. We're positioned to help shape the future of business with over 140 tenured, tenure track faculty and full and part-time academic teaching staff members who are at the forefront of cutting-edge research and innovative teaching. With 3,400 students in our undergraduate program and 950 students in our graduate programs (including 58 PhD students), we are dedicated to fostering a welcome and supportive environment where every student has the opportunity to thrive and reach their full potential. We equip our faculty and students with the latest insights and tools to ensure students receive a transformative learning experience that prepares them for success in a rapidly evolving business landscape.

**Position**

Reporting to an Academic Department Manager in the School, this position will provide specialized administrative support to their assigned departments in the operation of academic programs. Operating under a shared services model in the Academic Department Services team, this position will provide services across four departments as required through high-quality service delivery. Secondments will be considered for this position.

**Duties**
- Maintains websites, blogs or other social media platforms.
- Create and maintain an online administrative resource tool via eClass and Canvas for department members.
- Maintains department records, google groups, and resources for department members.
- Creates and maintains spreadsheets and/or databases. Prepares standard and ad hoc reports for the area.
- Manages and maintains tracking documents such as increment recommendations, promotion eligibility, conflict of interest, etc.
- Assists with organizing meetings, conferences, seminars and special events on behalf of the departments.
- Designs and develops customized reports for specific needs.
- Assists with data and reporting for accreditation and surveys.
- Oversees research accounts for Faculty members and assists with setting up research accounts, extension requests, and resolving over expenditures.
- Manages timelines and ensures stakeholders are aware of expectations.
- Liaises with Faculty Administrators (HR & Finance): initiate and follow-up on requests (recruitment, FEC preparation, deposits, etc.).
- Assists with Evaluation Committee processes to ensure documents are accurate and complete and deadlines are met.
- Assists with the coordination of Faculty and Academic Teaching Staff appointments, reappointments and promotions.
- Supports the appointment of specialized support staff positions (e.g. course coordinators and technicians) as well as Teaching and Research Assistants; initiates appointment process.
- Provides backup support for other Academic Department Coordinators and reception desk.
- Other related duties as required.

**Qualifications**
- Minimum 2-year administrative Diploma; Diploma in business administration preferred; an equivalent combination of education and experience may be considered.
- 3-5 years of relevant experience preferably in an academic environment.
- Computer proficiency in MS Office (Word, Excel, PowerPoint), Google Applications (Gmail, Google Calendar, Documents, Slides, Sheets, and Team Drives), eClass, Canvas, WebEx & Zoom.
- Ability to quickly adapt to change and exercise change management.
- Ability to exercise so