Program Administrative Support Clerk

Program Administrative Support Clerk
**Job ID**:
228516
**Posting status**:
Open
**Organization**:
Ministry of the Solicitor General
**Division**:
Thunder Bay Jail
**City**:
Thunder Bay
**Position(s) language**:
English
**Job term**:
1 Temporary (up to 11 months with possible extension)
**Job code**:
C08OAD - Office Administration 08 (COR)
**Salary**:
$26.92 - $31.31 Per hour*
- Indicates the salary listed as per the OPSEU Collective Agreement.

Accessibility support
The Ministry of the Solicitor General establishes, maintains, operates and monitors correctional institutions across the province. We are seeking highly motivated individuals with excellent information management and administrative skills to join our teams as a Program Administrative Support Clerk.
About the job
**In this role, you will**:

- Gather and verify information, and liaise with appropriate contacts to obtain clarification or share information
- Establish and maintain a filing system
- Prepare a variety of correspondence, including letters, memos, reports, charts, graphs and standing orders
- Proof read documents for accuracy, grammar and formatting

What you bring to the team
Analytical, Problem Solving and Organizational Skills
- You can identify and resolve administrative-related issues
- You can verify accuracy and completeness of documents, files and information, and correct discrepancies
- You can determine workload priorities and manage conflicting deadlines

Information Management Skills
- You have proven experience to oversee the flow of information and track documents
- You can establish and maintain a filing system in accordance with record management guidelines and standards
- You have interpretive knowledge of practices and/or procedures related to the confidentiality and disclosure of information

Computer Skills
- You are proficient in MS Word, Excel, as well as electronic mail, spreadsheet, database and presentation software to produce a variety of documents and correspondence, create spreadsheets, coordinate meetings and schedules, manage files and track information

Administrative Skills
- You have proven experience working in a team environment to provide a wide range of administrative services
- You have proven experience working in a large organization or within an institutional setting

Communication and Interpersonal Skills
- You can communicate and work effectively within a multi-disciplinary team environment
- You have excellent writing skills to prepare written correspondence

Don't meet every qualification?
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
diversity, equity and inclusion initiatives
accessibility
Anti-Racism Policy
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:

- a career that can grow across ministries and job functions
- flexible learning and developmental opportunities, including education and mentorship programs
- a comprehensive compensation and benefits package
- comprehensive benefits that look after your holistic wellness needs
- base salary that aligns to market trends with performance-based pay and scheduled salary progression
- tailored work arrangements, including opportunities like flex hours, self-funded leave and more
- a modern, friendly and accessible physical work environment

Monday, April 28, 2025 11:59 pm EDT
**Position details**:
1 English Temporary, duration up to 11 months, 285 MacDougall St., Thunder Bay, North Region, Criminal Record and Judicial Matters Check, Local Police Databases Search, PIP/NICHE/RMS
**Compensation group**:
Ontario Public Service Employees Union
**Work hours**:
Schedule 3-7
**Category**:
Administrative and Support Services
**Posted on**:
Thursday, April 10, 2025