Accounts Receivable Clerk

**Overview**:
**Primary responsibilities**:

- Receive and process third-party payments (cash, cheque, credit card, etc.).
- Accurately post and reconcile customer payments within the general ledger.
- Record accounts receivable data in financial statements (balance sheet, income statement, etc.).
- Review and process credit balances, refunds, and adjustments; update billing records as required.
- Enter customer contract details and Extra to Contract (ETC) values.
- Navigate and manage invoicing through various customer portals.
- Prepare and submit contract and ETC invoices in a timely manner.
- Maintain the confidentiality of all financial records and customer information.
- Coordinate payment arrangements for overdue or outstanding accounts.
- Escalate delinquent accounts to management or external collection agencies when appropriate.
- Assist with month-end closings, journal entries, and financial reporting.
- Identify opportunities to streamline processes and improve operational efficiency.

**Accounts Payable Support**
- Assist in Accounts Payable functions, including matching, coding, and processing vendor invoices.
- Process monthly invoices for payment in accordance with company procedures.
- Review purchase orders and ensure completion before releasing payments to trades or suppliers.
- Verify vendor accounts by reconciling monthly statements and related transactions.
- Investigate and resolve billing discrepancies in a timely and professional manner.
- Perform additional finance support and clerical duties as required, such as scanning, filing, and shredding.

**Qualifications**:

- High school diploma or equivalent required; an associate’s degree or coursework in accounting or a related field is considered an asset.
- Proven experience in accounts receivable or a general accounting role.
- Strong proficiency in Microsoft Excel and accounting software; experience with ERP systems (such as Microsoft Dynamics AX) is an asset.
- Solid understanding of fundamental accounting principles and practices.
- Exceptional attention to detail and accuracy in data entry and financial record keeping.
- Excellent written and verbal communication skills for interaction with customers and internal teams; bilingualism (English/French) is an advantage.
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
- Demonstrated problem-solving skills and a proactive approach to resolving issues.
- High level of integrity and discretion in handling confidential financial information.
- Ability to work independently as well as collaboratively within a team environment.

**Why Join Potvin Construction?**

At Potvin Construction, we take pride in our commitment to excellence, integrity, and collaboration. Our reputation for quality craftsmanship is built on the contributions of passionate team members who value continuous improvement and customer satisfaction.

We foster a supportive and innovative work culture where every employee is encouraged to contribute ideas and take initiative. Our dedication to professional development, employee well-being, and community involvement makes Potvin Construction a great place to grow your career.

**What We Offer**
- Salary range $45,000 to $49,000 based on experience
- Comprehensive benefits package (following probationary period)
- Paid time off.
- Office closure between Christmas and New Year’s
- Referral bonus program
- Employee discounts with local businesses
- Opportunities for training, growth, and advancement

Pay: $45,000.00-$49,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Ability to commute/relocate:

- Rockland, ON K4K 1J8: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Accounting: 3 years (preferred)
- Microsoft Excel: 5 years (preferred)

Work Location: In person