Document Controller

1 week ago

Ottawa, Canada PlacePad Inc. Full time

**Job Title: Admin/Document Controller**

**Job Type**: Full-Time

**Key Responsibilities**:

- Organize, manage, and maintain both physical and digital documentation, ensuring all files are stored appropriately and easily accessible.
- Review and verify incoming and outgoing documents for accuracy, completeness, and compliance with company standards.
- Control the distribution of documents to relevant departments and stakeholders, ensuring timely and secure delivery.
- Ensure proper filing and archiving of documents according to company procedures, maintaining strict confidentiality and data security.
- Assist in the preparation and formatting of reports, presentations, and other business documents.
- Coordinate the revision and approval process for documents, ensuring updates are documented and version-controlled.
- Respond to document-related queries and requests, providing support to internal teams or external clients as needed.
- Monitor and track document workflows and deadlines to ensure timely execution.
- Support administrative tasks, such as scheduling meetings, handling correspondence, and maintaining office supplies.
- Assist with data entry and record-keeping tasks, ensuring the accuracy and completeness of information in the system.
- Maintain and manage databases related to project or operational documents.

**Qualifications**:

- Proven experience as an administrative assistant, document controller, or in a similar role.
- Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
- Attention to detail and accuracy in document management and data entry.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management software (such as SharePoint, Google Drive, or similar).
- Knowledge of document control procedures and best practices.
- Excellent communication skills, both written and verbal.
- Ability to work independently and as part of a team, with a proactive approach to problem-solving.
- Strong understanding of confidentiality and information security principles.
- Previous experience in a construction, engineering, or technical industry is a plus.
- Must be able to obtain secret clearance

**Preferred Qualifications**:

- Experience with document control software and project management tools.
- Knowledge of industry-specific document management standards or certifications.

**Working Conditions**:

- Office-based environment with regular business hours.
- Occasional overtime may be required based on project deadlines.
- A collaborative, supportive, and professional team environment.

Pay: From $65,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Must be able to obtain Secret Clearance

**Experience**:

- Admin & Doc Control: 5 years (required)

Work Location: In person

Expected start date: 2025-02-03

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