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Accounts Receivable Clerk
2 weeks ago
**Description**:
**Working for the City of Burlington**
A great career is closer than you think. Come work for the City of Burlington, where you’ll be joining an innovative and progressive workplace focused on building a 21st century city that respects the diversity of our residents, visitors and employees; and prioritizes continuous opportunities for you to learn and grow.
We don't just spend time attracting the best talent. We spend time and resources to keep the best talent. This may include: flexible working hours, mobile and hybrid working arrangements, a great pension and benefits package, as well as programs to foster innovation and leadership.
**Location**
**Position Overview**
This position is responsible for invoicing and collecting various types of accounts receivable due the Corporation, as well as controlling all deposits received. This position is also responsible for user support, training and establishing policies and procedures for the Point of Sale system “POS”.
**Responsibilities**
The Accounts Receivable Clerk is responsible for:
- Responsible for posting all parked invoices in the Financial Management System (FMS) and preparing those for departments that issue less than 20 invoices per year. Controls all deposits and refunds as required.
- Responsible for processing all accounts receivable payments using the Point of Sale (POS) system.
- Responsible for balancing and posting daily Online and Public Portal payments to the FMS.
- Responsible for training staff or assisting in all areas of invoicing via FMS.
- Collects all overdue accounts according to corporate policy, including running FMS Dunning program, collection letters, telephone calls, review with Legal and Credit Bureau collections. Includes determination of appropriate timing in relation to legal involvement and interaction with collection agency.
- Maintains, reconciles and reports to management on accounts and status of collections.
- Responsible for monitoring and reconciling all joint venture loans including invoicing and payments.
- Prepare journal entries and cheques to reconcile employee advance accounts and resolve outstanding amounts.
- Administers weed cutting invoices including follow up and collections and recommending that charges be added to the customer’s tax account when appropriate.
- Records, monitors and releases deposits (curb bonds etc.) and advises Coordinator of the status of funds on hand.
- Responsible for processing security deposits received from developers and report to Coordinator on the status of the monies on hand.
- Responsible for Corporate administration of the POS system including user support, providing relevant training to new staff, assisting with the development of policies and procedures, administration of the system including setting up new users, setting up and/or modifying of payment screens, management of rates and fees, and all relevant testing and activities related to upgrade of the system.
- Responsible for the annual preparation and issuance of donation receipts for the City.
**Requirements**:
The successful applicant is required to have Secondary School graduation with courses in Business Accounting and PC. Courses in Customer Service would be an asset. Two (2) years of Accounts Receivable experience or Collections experience is required, preferably in a computerized environment. Spreadsheet and word processing skills are required. Experience with SAP financial system and specifically accounts receivable module an asset.
**Police Check Requirement**
**Accommodations
