Front Office Manager

**About Us**
Trojan Alloys is a small business in Surrey, Port Kells area. We are professional, agile, and innovative business servicing the metal recycling industry.

We are looking for a proactive and highly organized **Office Administrator** to manage front desk operations, ensure smooth office activities, and support administrative functions. This role is the **first point of contact** for calls and visitors, manages reception duties, assists with HR and payroll, supports the **estimation department** by organizing and logging tender documents, and provides **occasional bookkeeping support** to the accounting team.

**Key Responsibilities**

**Reception & Front Desk Management**
- Answer and direct phone calls professionally, ensuring inquiries reach the correct department.
- Greet visitors, coordinate deliveries, and manage the reception area.
- Handle office supply inventory and place orders as needed.
- Manage the daily trucking scheduling and bookings for clients

**Administrative Support**
- Assist with scheduling, travel arrangements, and appointments for management.
- Support document preparation, presentations, and company-wide communications.

**Payroll & HR Assistance**
- Process bi-weekly payroll by verifying employee hours and making necessary adjustments.
- Track vacation and sick leave, ensuring accurate records.
- Assist with new employee onboarding, contract preparation, and benefits enrollment.
- Maintain employee records and support HR-related documentation.

**Tender & Estimation Department Support**
- Organize and log received tender documents into internal systems.
- Maintain digital filing of project-related documents for easy access by the estimation team.
- Track deadlines and send reminders to ensure timely submissions.

**Finance & Compliance Support**
- Provide **occasional bookkeeping support** to the accounting department when needed.
- Ensure WCB forms, insurance documents, and payroll reports are up to date.
- Help with government filings and general financial tracking as required.

**Requirements & Qualifications**
- **Experience**: Prior experience in office administration, reception, or a similar role.
- **Skills**: Excellent communication, organization, and multitasking abilities.
- **Software Proficiency**: MS Office (Excel, Word, Outlook); familiarity with payroll and bookkeeping systems is an asset.
- **Education**: High school diploma required; a degree or certification in Office Administration or a related field is preferred.
- Given the nature of this role, **strong English language proficiency is essential.**

**Preferred Experience**:

- Experience working in the manufacturing industry or in a business of similar size

**How to Apply**:
If you meet the qualifications and are excited to contribute to our team, please submit your resume and a cover letter outlining your experience and suitability for the role.

Pay: $22.00-$25.00 per hour

Expected hours: 30-40hrs per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- 6-8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Office management

**Language**:

- Fluent English (required)

**Job Types**: Full-time, Permanent

Pay: $22.00-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person