Executive Assistant

**JOB SUMMARY**

The administrative coordinator is a ‘go-to’ resource for management and employees at Ingersoll Paper Box. The role includes the duties of receptionist, responsible for ensuring that all individuals entering or contacting the organization are greeted in a professional, friendly manner, and their inquiries are forwarded appropriately. This position is also responsible for the coordination of benefits and overall administrative support for the company and management.

**KEY DUTIES/ RESPONSIBILITIES**

**Reception**
- Greeting visitors and callers in professional and friendly manner
- Ensure all calls and inquiries are directed promptly and efficiently to the appropriate department

**Benefits Coordinator**
- Manage the administration of employee benefit program
- Administer the employee enrollment process ensuring eligible employees understand their options under the various plans
- Provide assistance with the completion of new employee documentation
- Ensure the privacy of documentation as it pertains to the administration of benefits

**Assist Purchasing, Customer Service and Finance departments**
- Conduct administrative and support activities to keep the purchasing, customer service and finance departments running efficiently - matching invoices to bills of lading, generating sales reports, completing bank deposits, etc.
- Work collaboratively with production supervisor and office manager to complete weekly verification of payroll hours before passing along to finance for processing.
- When required, work with vendors to place orders for the products and raw materials that a business needs
- Provide clerical support to customer service with order processing and follow-up

**General Administration**
- Open office in the morning and ensure entrances are locked at night
- Perform typing as required - quotes, letters, plant schedule, charts or reports
- Perform filing as required
- Sort both incoming and outgoing mail, schedule courier pickups
- Record minutes for monthly office meeting
- Other duties as assigned by the President and General Manager
- Communication_
- Interact with all internal organizational staff in a supportive and co-operative manner
- Inform appropriate staff of any information pertinent to activities, documentation or departmental concerns
- Notify internal department of internal and external communications
- Contact President regarding any discrepancies or further information required to complete functions
- Continuous Improvements_
- Maintain technical proficiency through participating in training and development courses as provided by Ingersoll Paper Box
- Adhere to the ethical standards of the Canadian Paper Box Manufacturers Association and those implicit within Ingersoll Paper Box
- Participate with team members in continuous improvement projects and suggestions

**SKILL FACTORS**
- Education_
- Secondary School Completion or equivalent Grade 12 Diploma
- Additional training in office administration and computers
- Experience_
- Length of Time _

3 - 5 years’ experience in administrative support

Experience with benefit coordination and/or payroll would be an asset

Excellent interpersonal skills in greeting the public in a receptionist role

**Job Types**: Full-time, Permanent

**Salary**: $30,000.00-$40,000.00 per year

**Job Types**: Full-time, Permanent

**Salary**: $30,000.00-$40,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- No weekends

Work Location: In person