Project Administrator

1 week ago

Sherwood Park AB TH S, Canada Wrapex Industrial Services Full time

Wrapex Industrial Services Incorporated is the leader in Industrial Insulation, Glycol Tracing, Utilidor, and Scaffolding Services throughout Western Canada. Our company is committed to being a fair and equitable employer, fostering a workplace where diversity is valued and respected.

Job Description:

Wrapex is looking for a part time detailed oriented and experienced Project Administrator to join our team. The Project Administrator plays a key role in supporting day-to-day project activities, ensuring smooth operations, and assisting project managers and teams with documentation, scheduling, coordination, and communication. The ideal candidate is organized, adaptable, and thrives in a fast-paced environment.

Key Responsibilities and Duties:

  • Review field tickets, signed timesheets and other documentation to verify billing accuracy and compliance with contractual rates/billing structure.
  • Prepare and issue accurate customer invoices in accordance with client=specific invoicing instructions and contract teams, ensuring all billings are completed in a timely manner.
  • Support Leads and Field staff with preparing and submitting daily or weekly timesheets for customer approval.
  • Collaborate with Operations, Finance, and Sales to ensure billing accuracy.
  • Review customer contracts regularly to confirm compliance with terms and company policies.
  • Track project costs and purchase orders values to ensure proper coverage for invoicing.
  • Assist Operations with preparing cost reporting documents for customers.
  • Monitor projects to confirm invoices are issued for all services rendered.
  • Provide backup and support to team members as needed.
  • Continuously identify and implement processes improvements to increase billing accuracy and efficiency.
  • Build and maintain positive working relationships with employees, management, and customers.
  • Assist with special projects or other duties as assigned.

Education and Required Experience

  • Minimum two years of experience in data entry, billing, or an administrative role.
  • Experience in the oil and gas industry is an asset.
  • Proficiency with Microsoft Office, particularly with Excel and Outlook.
  • Strong written and verbal communication skills.
  • Excellent organization, time management, and prioritization abilities.
  • Proven ability to meet deadlines and work independently with minimal supervision.

Thank you for your interest with Wrapex Industrial Services Inc. We look forward to reviewing your application, however only individuals selected for an interview will be contacted.

We are a equal opportunity employer and consider all qualified applicants equally without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

  • Administrative & Rewilding Assistant

    1 week ago

    Sherwood Park, Canada Project Forest Ltd. Full time

    **Details Can Drive a Movement** Are looking for a job where every day YOU will make a difference? Are you looking to be part of a team that gives back to Mother Earth by building relationships with partners, communities, and the land? Are you looking for a job where your initiative and attention to detail help support a mission to rewild Canada? If the...

  • Project Administrator

    2 weeks ago

    Sherwood Park, Canada CIMS Limited Partnership Full time

    **Project Administrator - Sherwood Park, AB** You will report to the **Project Accountant Lead - East** and be accountable for the following: - Ensure accurate employee records and timely time management system updates. - Submit time records promptly for payroll and invoicing. - Collect payroll documentation for timely worker payments. - Maintain project...

  • Project Administrator

    4 days ago

    Sherwood Park, Canada CIMS Limited Partnership Full time

    **Project Administrator - Sherwood Park, AB** You will report to the **Project Accountant Lead - East** and be accountable for the following: - Ensure accurate employee records and timely time management system updates. - Submit time records promptly for payroll and invoicing. - Collect payroll documentation for timely worker payments. - Maintain project...

  • Project Coordinator

    3 days ago

    Sherwood Park, Canada Principle Projects Ltd Full time

    **Duties of the Field Coordinator role may include the following**: Assist the Superintendent to plan, schedule, organize, direct, control and evaluate construction projects from start to finish according to schedule, specifications, and budget Communicate with Client to scope changes and adjustments to cost estimates Coordinate construction projects, and...

  • Project Coordinator

    1 week ago

    Sherwood Park, Canada Aman Builders Full time

    **Project Coordinator** **Sherwood Park, AB** AMAN Builders is an industry leader and one of Alberta's quality construction companies that is built on a foundation of strong employee and client relationships. We have been recognized for demonstrating an outstanding commitment in leadership, our support for the global community and our green initiatives....

  • Administrative Assistant

    2 weeks ago

    Sherwood Park, Canada MM Energy Full time

    MME is growing, and we are looking to add great people to our team! We believe that **PEOPLE MATTER** and **PERFORMANCE MATTERS**. We are looking for an Administrative Assistant to support our accounting and projects teams. As an Administrative Assistant, you will handle a variety of tasks to ensure the smooth operation of our office and assist different...

  • Office Administrator

    2 weeks ago

    Sherwood Park, Canada JADA Solutions (HSE) Inc. Full time

    ## Job Summary # Responsibilities - Data Entry - APs, ARs, Invoicing, Payroll - Learning current accounting database and future database integrations - Payroll remittance/ GST; Bank Reconciliation - Office Administration - Receiving incoming calls, organizing, ordering supplies, filing and cleaning - sit in on meetings and take notes; update action items -...

  • Project Administrator

    4 days ago

    Emerald Park, Canada K-Line Group of Companies Full time

    **INDUSTRY LEADER AND BEST MANAGED COMPANY** Proudly awarded Platinum Standard in 2021 as **one of Canada’s Best Managed Companies**, K-Line continues its quest to be the premier Canadian owned utilities solutions company. At K-Line, our core values of Safety, Quality, Integrity, Operational Excellence and Customer Satisfaction are the foundation of...

  • Administrative Assistant

    1 week ago

    Sherwood Park, Canada Strathcona County Full time

    The Administrative Assistant I provides professional, senior administrative support to Managers in a high-volume department while working with a high degree of independence to proactively ensure that the needs of Managers within the department are met. This position will support the Central Services, Facility Planning and Facility Projects, Design and...

  • Administrative Assistant I

    1 day ago

    Sherwood Park, Canada Strathcona County Full time

    **This posting is for 1 temporary full-time position up to 12 months** The Administrative Assistant I provides proficient administrative support to the Integrated Communications, Change and Engagement branch management and staff. This role encompasses routine administrative duties, administrative tasks for project support and specialized assignments as...