Project Administrator

1 week ago

Sherwood Park AB TH S, Canada Wrapex Industrial Services Full time

Wrapex Industrial Services Incorporated is the leader in Industrial Insulation, Glycol Tracing, Utilidor, and Scaffolding Services throughout Western Canada. Our company is committed to being a fair and equitable employer, fostering a workplace where diversity is valued and respected.

Job Description:

Wrapex is looking for a part time detailed oriented and experienced Project Administrator to join our team. The Project Administrator plays a key role in supporting day-to-day project activities, ensuring smooth operations, and assisting project managers and teams with documentation, scheduling, coordination, and communication. The ideal candidate is organized, adaptable, and thrives in a fast-paced environment.

Key Responsibilities and Duties:

  • Review field tickets, signed timesheets and other documentation to verify billing accuracy and compliance with contractual rates/billing structure.
  • Prepare and issue accurate customer invoices in accordance with client=specific invoicing instructions and contract teams, ensuring all billings are completed in a timely manner.
  • Support Leads and Field staff with preparing and submitting daily or weekly timesheets for customer approval.
  • Collaborate with Operations, Finance, and Sales to ensure billing accuracy.
  • Review customer contracts regularly to confirm compliance with terms and company policies.
  • Track project costs and purchase orders values to ensure proper coverage for invoicing.
  • Assist Operations with preparing cost reporting documents for customers.
  • Monitor projects to confirm invoices are issued for all services rendered.
  • Provide backup and support to team members as needed.
  • Continuously identify and implement processes improvements to increase billing accuracy and efficiency.
  • Build and maintain positive working relationships with employees, management, and customers.
  • Assist with special projects or other duties as assigned.

Education and Required Experience

  • Minimum two years of experience in data entry, billing, or an administrative role.
  • Experience in the oil and gas industry is an asset.
  • Proficiency with Microsoft Office, particularly with Excel and Outlook.
  • Strong written and verbal communication skills.
  • Excellent organization, time management, and prioritization abilities.
  • Proven ability to meet deadlines and work independently with minimal supervision.

Thank you for your interest with Wrapex Industrial Services Inc. We look forward to reviewing your application, however only individuals selected for an interview will be contacted.

We are a equal opportunity employer and consider all qualified applicants equally without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

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