Administrative Assistant

4 days ago

Ottawa, Canada Delta Force Mechanical Inc. Full time

**Administrative Coordinator (Entry Level)**

**Are you organized, detail-oriented, and ready to kick-start your career in a fast-paced, supportive environment?** We’re looking for an **Administrative Coordinator** to join our growing team and play a vital role in supporting our customers, sales agents, and operations.

**Key Responsibilities**:
**Customer Support & Application Assistance**:
**Sales Support & Verification**:

- Assist the sales team with customer sign-ups for private financing of HVAC equipment.
- Conduct verification calls and review confidential documents to ensure all requirements are met for financing approvals.

**File & Data Management**:

- Maintain and update customer records in **HubSpot CRM** and other platforms.

**Scheduling & Coordination**:

- Schedule and track energy audits, follow up with auditors, and manage required paperwork submissions.
- Organize service calls, equipment orders, and installation schedules with suppliers and technicians.

**What We’re Looking For**:

- **Organization & Detail-Oriented**: Ability to manage multiple tasks while maintaining accuracy.
- **Tech-Savvy**: Experience with CRM systems (e.g., **HubSpot**) is a plus but not required—we’ll train you
- **Flexibility**: Adaptable to evenings and weekends when needed in a busy environment.
- **Problem Solver**: Proactive and solution-focused with great attention to detail.

**What We Offer**:

- A **team-oriented work environment** that values collaboration and growth.
- **Hands-on training** and opportunities to learn new skills in customer service, CRM management, and administrative processes.
- A chance to **make a difference** by helping customers switch to energy-efficient, greener solutions.

Pay: $23.68-$26.22 per hour

Expected hours: 36 - 44 per week

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Work from home

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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