Practice Coordinator

Overview:
You’ve got big plans. We have opportunities to match, and we’re committed to empowering you to become a better you, no matter what you do.
When you join KPMG you’ll be one of over 227,000 professionals providing audit, tax, advisory and business enablement services across 146 countries.
With the support to do things differently, grow personally and professionally and bring your whole self to work, there’s no limit to the impact you can make. Let’s do this.

What you will do:

- Provide senior level administrative coordination support to a large group consisting of partners, senior managers, managers and client service teams
- Schedule planning by attending manager scheduling meetings to understand staffing needs, understand client requirements, and assist in conflict resolution
- Follow-up with staff on their availability and understand when they will be available, and their skills and interest.
- Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software
- Actively participate on the Group leadership meetings
- Work closely with the Group Business Manager to effectively report and analyze data and resources
- Group staffing schedule requests
- Ensure timely submission of time and expense reporting
- Approval of, and process expense reports from all Group staff members.
- Leverage firm processes and programs to ensure active support of the business
- Track and approve, client service staff non-chargeable time, such as vacation, personal care, health, etc. Communicate issues to Group leadership
- Work closely with Group managers to ensure effective management of staffing resources to ensure client needs are met
- As needed, coordinate with other GTA Audit Coordinators to share resources, maximizing chargeable hours, fulfilling client needs (unallocated engagements) and working as a cohesive GTA business unit
- Coordinate meetings, conference calls, video conferences, net meetings, and events pertaining to a function or sub-function, etc., organize materials and take minutes
- Responsible for oversight, supervision and support of the administrative team, including performance management, training and process implementation
- Assist in the monitoring of time and expense reports for the group
- Participate in HR related activities e.g. Maintain an up-to-date assignment of performance managers and HR Leaders with national lists
- Coordinate and/or facilitate all Onboarding activities for the Group new hires, temporary hires, secondees, and experienced hires.
- Offboarding activities when someone leaves the department
- Coordinate with HR/PL’s and IT on logistics
- Manage space and office/workstation assignments for the group
- Liaise with Campus Recruiting on the finalization of new campus hires, both permanent and co-op prior to staff start date
- Provide learning coordination support for the group

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What you bring to this role:

- College diploma or an equivalent combination of education/experience in administrative assistant skill set
- Minimum 5 years administration experience
- Exceptional time management skills
- Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications.
- Proven ability to deal with sensitive materials with a high degree of tact and discretion
- Experience with resource forecasting tools is an asset
- Advanced skills with MS Office Products. In particular, Outlook, Excel, and PowerPoint etc

Learn more about where a career at KPMG can take you.

Our Values, The KPMG Way:
**Integrity**, we do what is right |
**Excellence**, we never stop learning and improving |
**Courage**, we think and act boldly |
**Together**, we respect each other and draw strength from our differences |
**For Better**, we do what matters