Purchasing Administrator

We are seeking a highly motivated Purchasing Administrator to join our Procurement team in Beamsville, ON. The Purchasing Administrator supports the daily operations of the Procurement & Supply Chain team by managing purchasing documentation, maintaining data accuracy in the ERP system, and assisting with order tracking and supplier communication. This role ensures that purchase orders, confirmations, and material records are up to date and complete, helping to keep materials flowing smoothly through production and project timelines. The Purchasing Administrator works closely with Buyers, the Procurement Manager, and internal departments such as Production, Warehouse, and Accounting to support purchasing processes and maintain accurate information across systems.

**Who We Are**

AdeptAg LLC is a leader in the controlled environment agriculture industry as an integrator of growing solutions for our customers both domestic and international. AdeptAg is constantly helping to meet the challenges of today’s growers with innovative and cost-efficient solutions.

**Why Work for Us**

Competitive Compensation Package including Medical, Dental, Vision, Life Insurance, Voluntary Life Insurance, Voluntary Accident Insurance and Disability Insurance.

**Responsibilities**:
Purchase Order & MRP Support
- Assist with running the Recommended Reorder (MRP) process according to schedule.
- Generate, review, and submit purchase orders (POs) for approval.
- Send POs to suppliers, follow up on order acknowledgments, and update ERP records.
- Track open orders, report delays, and help ensure timely delivery.

Supplier Communication & Data Maintenance
- Communicate with suppliers to confirm pricing, lead times, and order details.
- Maintain supplier information and contact records in the ERP system.
- Help request and organize quotes (RFQs) and enter pricing updates as directed by Buyers or Managers.

Inventory & Data Accuracy
- Support investigation of inventory discrepancies and assist with cycle counting activities.
- Maintain accurate product data (e.g., descriptions, part numbers, images, and documentation) in the ERP system.
- Help ensure purchasing data aligns with receiving and accounting records.

Administrative & Reporting Support
- Prepare purchasing-related reports (e.g., open order reports, delivery performance, MRP status).
- File and organize procurement documents electronically.
- Provide internal updates to stakeholders regarding order status and material availability.
- Perform other administrative duties to support the Procurement team.

**Minimum Qualifications (Knowledge, skills, and abilities required)**
- High School Diploma or equivalent
- Post-secondary education in Business Administration, Supply Chain Management, or a related field is an asset.
- 1-3 years of experience in a purchasing, procurement, sales, or administrative support role (manufacturing or construction environment preferred).
- Familiarity with ERP systems (Genius ERP experience is a strong asset).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational skills, attention to detail, and accuracy in data entry.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- A proactive, collaborative attitude with a desire to learn and grow in supply chain operations.