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Contract Administrator

2 weeks ago

Etobicoke, Canada Cordeiro Roofing Ltd Full time

**DESCRIPTION**:
As Contract Administrator you will work with the technical team to review contract documents, coordinate, collect, assemble and review all contract change documents from the multi-disciplinary project team. You will ensure overall documentation coordination including but not limited to maintaining project documents, completing project set up, financial and administration close out requirements. The role will have you managing technical content with the senior personnel. Correcting appropriate technical content will also be integral to the role. Working with the company's clients will also be a big part of this position, therefore strong communication skills are essential.

**JOB DUTIES**:

- Create new project files: assure that insurances, clearance forms, relevant employee training documentation (WHIMIS, Working at Heights) drawings and other documentation needed are provided and updated
- When a project has been awarded, issue purchase order numbers to all suppliers relating to that project
- Keep track of contracts, issue purchase orders and change orders
- Ensures that all change order documents are completed, submitted and approved as required
- Constantly reviews and update the projects budgets with reports
- Prepares, coordinates and manages a wide range and variety of relevant documents ( WSIB, Insurance, Permits, Health and Safety Binders)
- Gathers and ensures receipts and sign offs of all project documents
- Prepare invoicing, and maintain Accounts Receivable including progress billing, holdback, payment notices and change orders
- Maintains files and ensure that all relevant Health and Safety requirements are up to date
- Keep an organized and continuously updated file structure for all the construction documents on the shared drive
- Identify and recommend opportunities for improvement in documentation and processes to ensure continuous improvement
- Manages certificates of insurance for suppliers
- Support Business Development with administrative aspects for RFP's such as printing copying and assembling proposals.
- Maintains contract and contractor status database. Prepares status reports to assist with timely project delivery
- Reviews all correspondence concerning contractors and responds accordingly.
- Support the Operations team by providing a full range if contract administration services, including maintaining contact data and providing support for procedures.

**Requirements**:
REQUIRMENTS:

- Must have prior office administrative experience
- Excellent communication and organizational skills and ability to work with Estimators
- Works well independently and as a team member with dynamic people skills; personable, able to develop and maintain a good working relationship with clients and vendors
- Excellent time management skills, prioritizing, multi-task, Strong attention to detail and problem solving
- Proficient knowledge of Microsoft Word, Excel, Outlook,
- Punctual and dependable
- Highly motivated and able to work in a fast-paced environment
- Positive attitude, a team player, and go-getter outlook

**Benefits**

Fully paid by employer: Health, Dental, Medical, Paramedical

Gym on site