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Reception & Front Office Coordinator
2 weeks ago
2500385
- At Raymond James, _**_we _**_develop, _**_we _**_collaborate, _**_we _**_decide, _**_we _**_deliver, and _**_we _**_improve together_.
Raymond James Ltd. is Canada’s leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their wealth management needs.
- Reception & Front Office Coordinator_
**How does the role impact the organization?**
A professional business image and positive demeanor are key for this front-line position.
The incumbent must have exceptional communication and organization skills, work independently and employs solid judgement in the resolution of problems.
**What will your role be responsible for?**
- Receives all visitors, including phone calls and responding or forwarding to the appropriate individual for timely response.
- Prepares rooms for meetings with internal and external guests, including setting up lunches, coordinating with catering companies, and cleaning up after meetings. May include special conferences and events.
- Working alongside Corporate Access and Investment Banking EAs.
- Coordinates meetings rooms - set up conference and zoom calls efficiently and maintain meeting room calendars.
- Restock kitchen with mugs, glasses on daily basis.
- Ensure reception and boardroom areas are tidy and presentable on an ongoing basis (includes loading, unloading and running dishwasher, cleaning coffee maker, wiping down counters).
- Coordinates occasional internal communication to staff, including maintenance of internal documents including phone lists.
- Maintains office and reception / kitchen supplies inventory at proper levels and ensures timely and cost-effective ordering.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Coordinate with building services and security for building related requirements (heat/washroom cleanliness/emergencies).
- Assists with special projects, and other administrative functions as needed
- Other duties as assigned.
**What can you expect from us?**
Our most important investment is in people. Upon eligibility, Raymond James Ltd offers a competitive compensation and benefits package. Our benefits range from Health Benefits, RRSP Matching Program, Employee Stock Purchase Plan, Paid Time Off, Volunteer Days, Discretionary Bonuses, Tuition Reimbursement and many more We also support internal promotion and community involvement.
**What do we expect from you?**
**_ To qualify for this opportunity you possess:_**
- Superior customer service skills and professional attitude
- High level of problem-solving abilities, the ability to be resourceful and pro-active when conflicts arise.
- Strong written and oral communication skills.
- Ability to use standard office equipment and MS Office software.
- Proven ability to manage multiple priorities and deadlines with mínimal supervision
- A minimum of two years of industry related experience
**Educational/Previous Experience Requirements**
- Minimum 2 years of Reception/Administrative Assistant experience.
**We encourage our associates at all levels to**:
- Grow professionally and inspire others to do the same
- Work with and through others to achieve desired outcomes
- Make prompt, pragmatic choices and act with the client in mind
- Take ownership and hold themselves and others accountable for delivering results that matter
- Contribute to the continuous evolution of the firm
At Raymond James - we honor, value, respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic self, our organization, clients and communities thrive, it is part of our people-first culture. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.
**Job** Administrative & Support Services
**Primary Location** CA-ON-Toronto-Toronto
**Organization** Administration
**Schedule** Full-time
**Status** Permanent Full-Time
