Project Administrator

**About the Opportunity**

If you enjoy working with others and thrive in a collaborative work environment, we would love to hear from you Urban Systems is currently looking for a Project Administrator to support our company-wide People Stewardship team.

We do things a little differently around here; you won't find an 'HR department,' but you will find a passionate and collaborative people stewardship team dedicated to creating a positive and engaging work environment where people grow, develop, and thrive across Urban. Our team is comprised of 8 individuals who work together to meet the needs of recruitment to learning to employee engagement. We are looking to add a talented professional who will work alongside the team, gain exposure, and contribute to the multi-faceted nature of our work.

Do you see yourself excited to contribute to and support
- **Recruitment Support**:

- Company-wide recruitment efforts by scheduling interviews and posting jobs to our external job board and third-party websites/job boards.
- **Systems Maintenance** - Maintain monthly hire and de-hire tracking, support the promotion of LinkedIn Learning, and ensure various systems and initiative tracking are up to date.
- **Internal Learning Support**:

- Coordination of company-wide learning events related to event logistics, preparing workshop materials, coordinating catering, scheduling events, attending planning meetings, and distributing and summarizing evaluations/surveys.
- **Communication** - Various communication needs within the team, such as creating and publishing our internal team newsletter, creating one-page employee information sheets/slides for staff meetings, updating documents and templates, and drafting and coordinating posts on our intranet.
- **Financial Administration** - team accounts payable, Visa reconciliation, and invoice payments.
- Other project coordination and administrative duties and responsibilities as required.

**About You**

The core skills that will help you thrive here include:

- **Relationships Matter** - You understand what it takes to cultivate relationships to deliver results with your team and to contribute to a community that celebrates a culture of belonging.
- **Excellent Communicator** - You demonstrate strong communication skills, both verbal and written, and are energized knowing you can contribute your communication skills to a wide range of projects.
- **Collaborative** - You enjoy connecting with people and asking questions. You routinely push outside your comfort zone and take your teammates with you by empowering and supporting them.
- **Listening** - Active listening is second nature, and you know being present and listening to people to understand their needs and experiences is integral to being in service of others.
- **Organized **- You are highly organized with a strong attention to detail.
- **Flexible and Adaptable **- You can shift and adjust your priorities with positivity and an open mind. You openly seek clarity to understand others' needs and adapt your approaches to suit.
- **Growth Mindset** - You are always learning and strive for continuous personal and professional development.
- **Tools of the Trade**:

- You are highly proficient in Microsoft Office and are comfortable learning and exploring new platforms.

**About Us**

Urban Systems is an employee-owned interdisciplinary community consulting firm with deep Canadian roots. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban Systems, vibrant communities are everything—including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.

We care for our communities and for our people. It's our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We're searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

**Our Commitment to You**

Are you looking for opportunities to participate in challenging projects and work with multiple stakeholders? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. Here's what you can expect as a team member at Urban Systems:

- **Competitive Compensation and Benefits.** You'll receive competitive compensation, extended health, dental, vision care coverage, and more. **This position will have a salary range of** $60,000.00 - $65,000.00 **per year based on a 40-hour work week. **The range is negotiable based on your skillse