Administrative Assistant

**Company**: Canada Lands
**Location**: Suite 107,13245-140 Avenue, Edmonton, AB
**Employment Status**: Employee (Full-Time)

Public health authorities continue to advise that combined with the existing safety measures, vaccination is the most effective tool to reduce the risk of COVID-19 for Canadians.

In accordance with the Government of Canada’s recommendations for federal Crown corporations, proof of vaccination or supporting documentation of an exemption is a requirement of employment at Canada Lands Company.

**Short Summary**:
The Administrative Assistant provides administrative and program support to the staff in the regional office, and acts as receptionist as well as office coordinator. The Administrative Assistant maintains the office environment in a professional and hospitable manner, providing professional support to all staff while supporting external relationships, and hosting visitors as an ambassador for CLC.
- Coordinates, schedules and organizes meetings and conferences with CLC employees, all levels of government, clients, consultants and other third parties; Sets up boardroom, when required.
- Under the supervision of appropriate CLC staff, provides administrative and secretarial support (e.g., logistics, hospitality) at internal and external meetings with stakeholders, consultants, government, and the public.
- Provides calendar management for Real Estate employees within the regional office, if requested.
- Types and/or formats correspondence, briefings, and presentations, including Senior Management Team (SMT) Reports and Board Submissions.
- Supports the preparation of regional and corporate reports, including assisting with the Corporate Plan and assembly of annual budget binders.
- Makes travel and accommodation arrangements for staff and prepares employee reimbursement and personal expense claims.
- Serves as administrative liaison between the regional office and administrative units (accounting, communications, human resources, IT, records, etc.) in other Company offices.
- Assists with various corporate communications and public relations functions.
- Verifies overhead expenses, prepares payment vouchers, balances overhead costs at month end and investigates queries on outstanding invoices.
- Coordinates incoming and outgoing mail, shipping and receiving.

**Qualifications**:

- Minimum high school diploma required, with a preference for post-secondary education.
- Minimum of one to three years of experience in an office administration role required.
- Experience in client relations and customer service required.
- Professional training in, and proficiency with the use of, standard office software, including Microsoft Word, Excel, Powerpoint, Outlook and Team, and Adobe (including Adobe Sign), is required.
- Proficiency with the use of other virtual meeting platforms (i.e. Zoom, Skype, Google Meet/Hangouts), considered an asset.
- Experience in administration for land development or real estate projects, considered an asset.
- Financial training and/or education, considered an asset.
- Bilingualism (English/French), considered an asset.

WHAT WE DO

Canada Lands Company is a self-financing, federal Crown corporation that specializes in real estate, development and attractions management. The company’s goal in all it does is to produce the best possible benefit for Canadian communities and the Government of Canada. Canada Lands Company works to achieve its mandate with industry leading expertise; the company prides itself on its consultation based approach to pursuing community-oriented goals, environmental stewardship and heritage commemoration with all its projects across Canada.

The company’s activities ensure that former government properties are redeveloped or managed in accordance with their highest and best use, and that they are harmoniously reintegrated into local communities. Our goal is to help transform surplus parcels and reshape them to meet the needs of Canadians with inspiring and sustainable new neighbourhoods in which they can live, work and play.

Canada Lands Company CLC Limited is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Canada Lands Company is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible and we will work with you to meet your accessibility needs.