Office Administrator

2 weeks ago

Saskatoon, Canada Skyxe Logistics Ltd. Full time

Job responsibilities:

- Manage aspects of document control for the organization
- Monitor incoming/outgoing digital and physical submittals
- Support Purchase Ordering
- Tracking of Time and Expenses
- Coordinate internal and external meetings
- Learn, follow, and improve existing processes and procedures
- Support Accounts Receivables and Payables
- Maintain and ensure physical office space is professional and presentable
- Actively re-prioritize multiple tasks and projects to execute each one in timely manner

Qualifications & skills:

- Computer knowledge and efficiency, including Microsoft Office 365 products
- Strong written and verbal communication skills
- Excellent time management and organizational skills
- Dependability
- Functions effectively as part of a team
- Strong decision making/problem solving skills
- Good math/accounting skills
- Industry experience preferred
- Work closely with the Office Manager/General Manager to create a team environment producing high performance results
- Create and maintain a front office environment of World Class Customer Experience through example
- Assist with providing the front office teammates with the necessary tools, training and information to effectively perform their jobs
- Ensure R.O. file accuracy and SOP, DRP, and regulatory (BAR) compliance during repair and prior to vehicle delivery
- Provide accurate and timely payroll and HR-related administration and recordkeeping for all center associates
- Maintain Accounts Receivables, Accounts Payable accounts, and Cash Handling procedures to company standards
- Complete all Accounting related daily, weekly and monthly processing and reports per company SOPs and in a timely and consistent manner
- Ensure controllable expenses are within acceptable guidelines
- Recognize and proactively manage potential problems (associate safety, customer, facility, etc.), including escalating to next level as necessary
- Other duties as assigned

Skill/requirements
- High school diploma or GED
- Minimum 2 to 4 years of related experience
- Ability to effectively communicate with others, oral and written
- Organizations, multitasking; adapts easily to fast-paced environment
- Personable, friendly demeanor with “World Class” customer service approach to internal and external customers
- Maintains a well-groomed, professional appearance

Physical requirements/working conditions
Position is based in a climate controlled, professional office environment with moderate noise levels. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Specific vision abilities required by this job include close vision requirements due to computer work. Regularly required to talk or hear. Frequently required to stand; walk; use hands to handle or feel; and reach with hands and arms. The job may require lifting up to 20 lbs. and long periods of sitting while working at desk. In the event that travel is required, must be able to uphold the stress of traveling.

Hourly Pay : 26 / hour

**Salary**: From $26.00 per hour

**Benefits**:

- Casual dress
- Dental care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Saskatoon, SK: reliably commute or plan to relocate before starting work (required)

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