Project Coordinator

**Job req ID**:1769

**Company**: Canada Lands

**Title**: Project Coordinator

**Location**: National Capital Region

**Department**: Real Estate

**Employment status**: Employee (Full-time)

**SUMMARY**

Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities and tasks over extensive cycles to support project owners (Directors) enabling them to focus more broadly on the fulfilment of the vision, strategy and master plan associated with their respective projects. The Project Coordinator adds value primarily by managing the flow of project-related written and verbal correspondences and by researching, analyzing and processing important documents to advance and maintain project momentum. The Project Coordinator is a pivotal member of the regional Real Estate team, performing a broad range of tasks and activities in support of the regional office operations.

**KEY FUNCTIONS**

**1. Provides support to the region in the areas of property acquisitions, master planning, redevelopment, and servicing/construction and provides necessary follow-up to ensure timely completion.**
- Participates in planning (i.e. physical, regulatory), servicing, and project management reviews/initiatives.
- Assists with the development and coordination of consultant selection processes.
- Assists with the direction/work of external multidisciplinary team (contractors, engineers, home builders, surveyors, architects, planners, leasing managers, etc.) to achieve project objectives.
- Takes minutes at internal and external meetings with stakeholders, consultants, government and the public.
- Follows up with a wide range of stakeholders (e.g. government, public, other corporations, etc.) to support project development objectives.
- Assists in preparation of documents for Board submissions; conducts analysis and supports the preparation of progress reports for Senior Management, Board members, steering committees, and other audiences, as required.
- Prepares and administers technical documentation, including Request for Proposals (RFPs) and associated procurement documents
- Prepares engagement letters for approval, with adherence to CLC policies and guidelines.
- Prepares and administers contracts, ensuring proper authorization within CLC’s delegation of authority

**2. Participates in the budget process, including the review of contract amounts/details, progress claims and invoices.**
- Participates in the preparation, review and implementation of divisional and regional short and long term planning activities (budgets, strategic and business plans).
- Works with the regional/project accountant to provide necessary supporting information/documentation.

**3. Participates in agreements of purchase and sale, including the coordination of sales and marketing activities.**
- Assists the regional Real Estate team with due diligence (i.e. appraisals, brokers, signage, advertising, credit checks).
- Assists with the preparation of, and fulfilling obligations related to agreements of purchase and sale.
- Ensures copies of contracts/agreements are forwarded to the appropriate offices (regional office, Finance, Corporate Affairs), and properly classified and filed for auditing.
- Prepares Sales Abstracts/summaries for senior management approvals.
- Finalizes closing documentation (i.e. ensures receipt of fully executed transfer deed and survey plan prior to closing).

**QUALIFICATIONS AND EXPERIENCE**
- Post-secondary education, college degree, business or technical diploma or sufficient equivalent work experience in one of the following fields required:

- engineering,
- architecture,
- urban planning,
- other construction / development related fields (surveyors, appraisals etc.).
- Minimum of three (3) to five (5) years of experience in land development and/or construction required.
- Good knowledge of all aspects of real estate development and delivery processes as well as current industry trends and practices.
- Project management or contract management training and/or experience required.
- Knowledge of general business principles, financial management, as well as, environmental issues/remediation techniques are assets.
- Advanced knowledge of Excel, Word, Outlook and Powerpoint required.
- Working knowledge of Microsoft Project, AutoCAD, an asset.

Canada Lands Company CLC Limited is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Canada Lands Company is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible and we will work with you to meet your accessibility needs.

**Job Types**: Full-time, Permanent

**Benefits**:

- Employee assistance program

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