Admission Coordinator

**Job Title**: Admissions Coordinator

Location: Calgary, AB
Type: Full-Time Permanent
Pay: $50,000.00 annually
Benefits: Dental care, On-site parking, Paid time off, RRSP match

**Role Overview**:
**Responsibilities**:
Admissions Process Management:

- Oversee and manage the entire admissions process for prospective students.
- Coordinate and schedule prospective students contract signing
- Collaborate with other departments to gather required documents and information for enrollment.

Student Counseling and Support:

- Provide guidance and counseling to prospective students throughout the admissions process.
- Answer inquiries and provide accurate information about the college's programs, admission requirements, tuition fees, financial aid, and other relevant information.
- Assist students in identifying and selecting suitable programs that align with their career goals and interests.
- Address concerns and resolve issues raised by prospective students or their families.

Enrollment and Registration:

- Facilitate the enrollment process, ensuring all necessary documentation and forms are completed accurately and submitted within deadlines, secure student signatures (witness) on Ministry approved contracts.
- Maintain student records and ensure data integrity in the student information system.
- Collaborate with the College’s signing authority, to ensure a smooth transition from admission to registration.
- Coordinate with other college departments to ensure students receive necessary information about orientation, course schedules, and any additional requirements should questions arise from students
- Create the enrollment information on the New Student Report, Ensure all data is up to date and correct in real time.
- Attend and participate in NSR meetings.
- Complete Agency Agreements once approved by Sr. management. Upload agency agreements to common drive, add to tracker and MCL Agents list.

Admissions Policies and Compliance:

- Stay up to date with relevant regulations, policies, and procedures related to admissions in Alberta's private career college sector.
- Ensure compliance with all regulatory requirements and accreditation standards in the admissions process.
- Collaborate with the college administration and academic departments to review and update admissions policies as needed.

Data Analysis and Reporting:

- Collect and analyze admissions data to identify trends, areas for improvement, and opportunities for increased enrollment.
- Prepare regular reports on admissions statistics, conversion rates, and other relevant metrics for the Sr. VP of admissions.
- Use data-driven insights to recommend strategies for optimizing the admissions process and achieving enrollment targets.

Professional Development and Training:

- Stay updated with industry trends, best practices, and advancements in admissions and student recruitment.
- Participate in professional development activities, conferences, and workshops related to admissions and enrollment management.

**Requirements**:

- A minimum of Highschool Diploma or equivalent.
- 2-3 Years of proven experience in customer service or administration with experience in collaboration, communication and direct relations with external clients (students).
- Excellent written and verbal communication skills, both written and oral.
- Experience in Microsoft Suite. Experience in Google Workspace is considered an asset.

**About Us**:
Academy of Learning Career College (AOLCC) is a leading educational institution dedicated to providing high-quality career-focused education and training to students in Alberta and Manitoba. Our commitment to excellence is reflected in our compliance with education regulations set forth by Alberta Advanced Education and Private Vocational Institutions Regulations and our efforts to facilitate a supportive and inclusive learning environment. We also strive to facilitate student access to financial assistance programs, such as Student Aid, to support their educational goals.

**Join Our Team**:

- Accommodation for job applicants with disabilities is available upon request. Academy of Learning Career College is committed to having our team reflect the community it serves and actively welcomes applicants from diverse and equity-seeking backgrounds. AOLCC endeavors to create and protect a culture of respect and cooperation with all staff and students. Thank you for your interest, but only those people chosen for interviews will be contacted. No telephone calls please._