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Administrative Assistant

1 hour ago

Richmond, Canada FPS FOOD PROCESS SOLUTIONS CORP. Full time

**Position Scope**
We are seeking a qualified applicant to fill the position of Administrative Assistant. The role will support and assist with our office's day-to-day operations by greeting visitors, distributing mail, scheduling meetings, etc.

**Key Responsibilities**
- Manage the phone system including but not limited to: answer all incoming calls with a pleasant manner; screen, handle or refer calls; collect necessary information from called parties to process calls
- Schedule meetings and support visitors
- Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
- Ensure the operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
- Complete operational requirements by scheduling and assigning administrative projects and expediting work results
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Provide administrative support to ensure the efficient operation of the office
- Perform other duties as assigned

**Qualifications & Abilities**
- High school diploma or equivalent education required
- Knowledge of appropriate software, including Microsoft Word, Excel, Outlook, Microsoft PowerPoint, and Adobe Acrobat
- Pleasant and positive attitude for greeting customers and visitors in a friendly and warm manner
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Proficiency in both written and spoken English, with a preference for the ability to effectively communicate in Chinese (Mandarin or Cantonese).
- Strong organizational skills with the ability to multi-task