Document Controls Lead

The Lead document controller will manage and support a team of Document Control Coordinators for the initiation and continued maintenance of electronic files, throughout the entire life cycle (from creation to archiving) in support of various projects and programs for Mott MacDonald. This position is located in Toronto.

This role requires planning, time management, and organizational skills with outstanding attention to detail and the ability to meet multiple and competing short-term deadlines on large multi-disciplinary projects.

Responsibilities of this position include most of the following:

- Defining and developing document control best practices, including document management plans and accompanying workflow diagrams, for use in the delivery of projects by Mott MacDonald.
- Development and implementation of document workflow procedures and policies.
- Understand and recognize the different types of design and construction documents and then organize, categorize, meta-tag, and upload such documents into an electronic document management system.
- Maintaining project and program document management repositories.
- Distributing and tracking electronic and project deliverables and controlled documents.
- Performing periodic reviews of contract/project files.
- Minimum of ten (10) years relevant experience in document control and administration for major projects/programs such as aviation or rail transit, mixed-use developments, and/or multi-modal transport hubs.
- Hold a Bachelor’s degree from an accredited or equivalent program in information technology or business administration.
- Possession of a certification in document management from a recognized institution or professional association that focuses on records management and / or information governance would be beneficial.
- Be experienced in working in a document control support function in a capital project/program environment and possess the associated knowledge of design and/or construction documentation.
- Have experience performing routine quality assurance and quality control audits of a document control operation.
- Have experience defining and developing document controls best practices, including document and transmittal. management plans and accompanying workflow diagrams for use in the delivery of projects by Mott MacDonald.
- Expert user of Microsoft SharePoint.
- Expert user of other construction document management software such as Aconex or similar.
- Proven proficiency with Microsoft Office (Outlook, Word, and Excel) and Adobe.
- Possess excellent oral and written communication skills.
- Be experienced in supporting external stakeholders.
- Ability to lead a team and train others in document management specialty.

**Job Profile**
- Opening opportunities with connected thinking.
- Together with our clients, Mott MacDonald is solving some of the world's most intricate challenges. We search out the connections others fail to make; we unlock creativity and deliver better outcomes for the lives we touch every day.
- Mott MacDonald is a wholly independent, employee-owned, multidisciplinary engineering and development consultancy servicing public and private sectors around the world with over 16,000 staff working out of 180 principal offices and delivering projects in 150 countries. Every day we build upon our reputation for technical excellence by taking on some of the world’s most prominent and challenging projects, particularly in areas such as highways and bridges, rail and transit systems, tunnels, and pipeline services.
- We are positioned for healthy growth, profitability, and career opportunities across North America and around the world. As part of our growing business, we want to hear from you: the enthusiastic, collaborative, and talented individuals who enjoy problem solving and pitching in to grow a successful business. Join our team of seasoned professionals who are finding opportunities through connected thinking to develop our Mott MacDonald global presence.

**Other Information**

**Equality, diversity and inclusion**
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.- We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Mott MacDonald Canada Limited will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs._

**Hybrid working policy**
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work mo