Lead Document Controller

We are currently seeking a Lead Document Controller based out of Toronto ON to join our project team executing a Potash mining project in Saskatchewan. As a Document Controller working in an Integrated Program Management Team (IPMT) within the Owners team you will support a major capital project within an EPCM this role you will manage the flow accuracy and accessibility of project documentation using an Electronic Document Management System (EDMS). You’ll be responsible for document version control, metadata management, workflow coordination and ensuring compliance with project standards playing a key role in maintaining project efficiency, traceability and audit readiness. Bantrel is working with KS Potash (KSPC) as an Integrated Project Management Team (IPMT) to expand the KSPC Bethune Potash Mine in near Moose Jaw Saskatchewan from 2.2 to 3.0M tonnes per annum over the next 5 years. The final production capacity is intended to grow over decades to 4M tonnes per year doubling the current production output of potash. Key personnel will support the project from Saskatoon and Bethune with additional support staff supporting from Calgary, Edmonton and Toronto. Join us in this full time permanent role and be a champion of diversity and inclusion. Duties and Responsibilities Directing the Document Control team to manage the flow quality and integrity of project documentation using an Electronic Document Management System (EDMS) ensuring compliance with project standards and procedures. Auditing the EDMS for accuracy against all documents. Monitoring and reporting document control performance metrics including processing times, quality and aging reports. Coordinate document number reservations and ensure consistency across technical and non‑technical scopes. Accountable for systems access related to document control. Provide training and day‑to‑day support to internal and external stakeholders on EDMS usage and document control best practices. Collaborate closely with engineering procurement and construction teams to ensure seamless document handover and traceability. Supervise a team of Document Controllers and provide leadership, performance management and timesheet approval. Other duties as assigned. Qualifications 35 years of leadership experience and 8–10 years in a document control role within engineering, procurement and construction project environments. Proven experience working with EDMS platforms in a fast‑paced, multi‑disciplinary project setting. Experience with supplier documentation processing and cycle management. Experience required with Aconex, SharePoint, Bluebeam, MS Office Suite (Excel, Word, Outlook, Visio). Experience in SAP is an asset. Strong attention to detail, organizational skills and the ability to manage competing priorities. Excellent communication and interpersonal skills with a proactive and collaborative approach. High school diploma required; post‑secondary education in a related field is an asset. Flexibility for business travel periodically to Saskatoon. Additional Information Our culture is guided by our Mission and Values which shape how we treat one another, our clients and how we achieve excellence. Bantrel has a long and vibrant history of local community involvement, employee volunteerism and corporate philanthropy. As part of the recruitment process successful clearance of applicable pre‑employment checks is required which may include Criminal Background/Police Information check, Drug & Alcohol test, Reference checks and submittal of Provincial Drivers Abstract. Please note only those candidates selected for interview will be contacted – all other resumes will be retained for future consideration. No phone calls or unsolicited agency resumes please. AI technology is utilized by Bantrel as part of our recruitment process. Remote Work No Employment Type Full-time Key Skills Information Management Adobe Acrobat Continuous Improvement Records Management Assembly Experience User Acceptance Testing Project Engineering Sharepoint Filing Document Management Systems Mentoring Document Management #J-18808-Ljbffr