Purchasing Buyer/clerk

7 days ago

Victoria, Canada Camosun College Full time

**GENERAL STATEMENT**

With mínimal supervision, and in accordance with established procedures, the Purchasing Buyer/Clerk provides purchasing and clerical support. This position assists in the procurement of a wide variety of goods and services, and, when directed, handles a full RFP or Tender process. Liaising with internal customers and a variety of external suppliers, the buyer/clerk assists requisitioning departments to ensure that cost-effective practices are utilized when determining needs and obtaining supplies. As a member of the Purchasing and Finance teams, this position works to both defined purchasing standards and daily service timelines.

**TYPICAL DUTIES**
- Orders placement of assigned requisitions for a variety of goods and services including the determination of the best method to obtain vendor quotes in compliance with approved college purchasing policies and procedures;
- In consultation with the Purchasing Coordinator and the Procurement Specialist, analyzes bids and documents as to price, quantity, specifications, and other factors (including compliance with Purchasing policy and procedures); awards to the successful supplier by generating a Purchase Order on Colleague or use of college VISA corporate purchasing card;
- As assigned, prepares and/or assists departments in developing accurate, detailed specifications, formal quotes, tenders, and other typical formal procurement processes, and assists with subsequent evaluation and award process;
- Researches information on products and services available, communicating internally where appropriate;
- Expedites delivery of purchases;
- Coordinates the college’s credit card program including communications to card holders, card suppliers, and maintenance of the cardholder database;
- Maintains various departmental records such as vendor registration files and vendor catalogues;
- Prepares detailed spreadsheets for bid analysis and recommendation to award;
- Liaises, on a daily basis, with college staff and vendors on a wide variety of information and clarification issues, including order-related issues and interpretation of college purchasing policies and procedures;
- Performs a variety of clerical work involving databases and spreadsheets; including year-end closing in Colleague (to close, adjust, or correct any existing or outstanding orders in order to have a clean year-end cutoff); takes messages and directs inquiries to appropriate personnel, makes meeting arrangements, and prepares required materials as specifically directed;
- Performs office operational tasks including delivering and receiving mail, ordering supplies, filing, and inputting data into the Colleague Finance system;
Performs other related duties similar in scope and complexity.

**QUALIFICATIONS**

Grade 12 plus a Supply Management Training program Diploma (SMT), or a related Business Diploma, current enrollment in the Supply Chain Management Association (SCMP) Designation program, and three years related experience, or equivalent combination of education and experience.
- Demonstrated customer service skills;
- Proven communication and interpersonal skills;
- Proven keyboarding skills, with a high degree of accuracy;
- Working knowledge of MS Office Suite;
- Ability to work independently and manage a heavy workload with constant deadlines;
- Experience in web-based ordering systems;
- Ability to occasionally lift up to 18kg.

**Job Types**: Full-time, Permanent

**Salary**: $27.26-$29.14 per hour

Schedule:

- Monday to Friday

Work Location: One location

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