Admin and HR Supervisor

**Job description**

**Position**: Admin & HR Supervisor

**Reports to**: Chief Executive Officer and Executive Chairman

**ABOUT US**

**DUTIES**

Administrative
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Submit timely reports and prepare presentations/proposals as assigned
- Maintain supply inventory and storage, and make sure the security system is operating well
- Track, follow up, and receive shipments and packages
- Coordinating, purchasing and picking up general administrative items
- Perform office management tasks, e.g. consumables orders, repair requests, postal and kitchen supply. Carry out miscellaneous administration tasks as requested.
- Carry out miscellaneous administration tasks as requested by managers
- Scanning and electronic filing of documents and invoices
- Updating of office records and databases that contain personnel, financial, and office data
- Pleasant and efficient telephone and reception skills
- Managing legal documentation and records.
- Manage calendars and schedule appointments for executives and team members.

Human Resources
- Plan and conduct new hire onboarding to ensure new hire details are taken care of, managers are knowledgeable about their responsibilities, and organizational and position objectives are defined, communicated, and tracked
- Plan and implement performance management program and various HR policies
- Stay up to date with all employment legislation and regulations in Canada and implement policy/documentation as needed
- Coach and train supervisors/managers on various procedures and policies as needed
- Promote corporate culture and answering day to day HR related questions
- Assist with conflict management and progressive disciplinary processes
- Maintain HR records and ensure strict confidentiality on employee information
- Actively promote and contribute to a positive and productive workplace environment Work on ad hoc projects as required

Payroll/Benefits
- Oversee and sign off on all payroll timecards and reimbursement requests in the online Pay Works system
- Assist setting up systems accesses for new hires
- Answer payroll/benefits inquiries
- Prepare WorkSafeBC-related forms and reports
- Fill out employer insurance claim forms

**KNOWLEDGE, SKILLS, AND ABILITIES**
- High level of professionalism and discretion
- Able to track tasks and seek guidance on prioritization when needed
- Ability to communicate effectively in English both verbally and in writing
- Familiarity with benefits and payroll programs is an asset

**AN IDEAL CANDIDATE WILL HAVE**
- Post-secondary education with a concentration in Human Resources (Certificate, Diploma, Bachelor’s degree)
- Minimum 1-year experience in Administration and HR administration/recruitment/office support role
- General understanding of BC ESA and applicable provincial and federal legislation
- Handle highly sensitive and confidential material in a professional manner
- Experience with Microsoft Office Suite (i.e., Excel, Word Outlook, etc.)
- Must have a valid Class 5 B.C. driver’s license

**WORK CONDITIONS**
- 8:00am - 4:30pm, Monday to Friday
- Comprehensive benefits package available after probationary period
- Use of personal vehicle may be required

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Human resources: 1 year (preferred)

Work Location: In person