Accounts Payable Specialist

**Full Time Permanent, Onsite / In-Person**
**Location**: Based in Dartmouth, NS and travel throughout Atlantic Canada

**About Us**:
Founded by Stanley Norman Sancton in Saint John, New Brunswick in 1910, the Sancton Group is a fourth-generation family-owned and operated company. Our access solution division operates as Sancton Access Inc. and is one of Atlantic Canada’s most trusted contractors for supplying, renting, & installing scaffolding and other access-related products.
We’ve accomplished exciting and intricate projects for industrial, institutional, and commercial clients throughout Atlantic Canada. We are committed to delivering high-quality solutions to our clients. We value the contributions of our skilled workforce and uphold the highest standards of Safety, Quality, and Collaboration.

**Opportunity**:
Reporting to the Controller, and working closely with customers, estimators, operations, and Yard & Field Supervisors & Foremen, the Accounts Payable Specialist is responsible for managing the company’s accounts payable process, ensuring timely and accurate payment of invoices, processing expense reports, and maintaining vendor relationships effectively and efficiently along with any office administrative duties required.

**Responsibilities**:
As a Project Administrative Coordinator, your responsibilities will include, but are not limited to, the following:

- **Payment Processing**:Execute payment runs, including cheques, wires, and EFTs, ensuring timely and accurate payments.
- **Visa Transactions**: Pull and send Visa statements, input transactions, and reconcile accounts.
- **Employee Expense Reports**: Process and review employee expense reports for accuracy and compliance.
- **Invoice Processing System**: Process transactions, generate reports, handle receipt processing, and manage accruals within the TRAILD system.
- **Vendor Management**: Set up new vendors, including EFT information, and maintain accurate vendor records.
- **Portal Management**: Manage login/passwords for vendor payment portals, maintaining an updated list.
- **Purchase Orders (POs)**: Monitor POs on hold, track open POs, and ensure completed POs are invoiced appropriately.
- **Vendor Statement Review**: Reconcile vendor statements to ensure accuracy and resolve discrepancies.
- **Online Payments**: Manage online payment schedules outside the standard 45-day payment run.
- Adhere to company Health & Safety Policies and Procedures.
- Other related duties as may be assigned from time to time.

**Qualifications**:

- 1-3 years’ experience in an Accounts Payable role requiring significant amount of troubleshooting and information gathered for successful completion of work.
- Bachelor’s degree or diploma in business administration or a related field is considered an asset.
- High level of integrity and excellent work ethic.
- Willingness to learn and follow instructions.
- Ability to work individually as well as part of a team.
- Extensive knowledge of Microsoft Office Suite with advanced skills in excel such as but not limited to lookups and pivot tables (testing may be required).
- Open to continuous improvements and company change initiatives.
- Ability to self-audit quality control and accuracy of data entry.
- Proven ability to prioritize and manage conflicting demands.
- Excellent time management skills and attention to detail.
- Strong written and oral communication skills.
- A self-starter who can demonstrate initiative and ownership in current role.
- Proven experience building and maintaining strong working relationships across multiple departments.
- Committed to life-long learning.
- Experience using ERP systems for data management and reporting; specific experience working with Acumatica would be an asset.

**What We Offer**:

- Casual dress
- Extended health care
- Vision care
- Dental care
- Employee assistance program
- Life & Disability insurance
- Company matching registered savings plan
- On-site parking
- Paid time off

**Work Location**:

- Onsite / In-Person
- Dartmouth, Nova Scotia

**Security**:
**How to Apply**: