Practicum Coordinator

Work in a purpose driven career with MaKami College, public post-secondary college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta.

MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses into cities across Canada, and continuously working to add programs to our course catalogue. We work with our team to grow and develop in areas they are passionate about, focusing on our MaKami Pillars - Leadership, Professionalism, Helpfulness, and Inspiration. MaKami team members are provided with many opportunities for professional career growth in a fulfilling and dynamic work environment.

The MaKami team is passionate about creating generational change through education, and we provide the tools and a safe environment for our staff to change the lives of our students and their families.

The Student Practicum Administrative Assistant plays a pivotal role in supporting the coordination, organization, and execution of student practicums within the College. This position involves a diverse range of administrative tasks, including data tracking, communication with stakeholders, event planning, and providing support to students in their job search and preparation for professional placements.

Major Accountabilities/Responsibilities (Including but not limited to the following):

- Track and input data related to student practicum programs.
- Create and maintain spreadsheets for organizing student information.
- Collaborate with the records department to ensure accurate student tracking.
- Coordinate and collaborate with various departments to facilitate seamless program operations.
- Send out communications, ensuring timely and regular updates for each program and cohort.
- Prepare documents and presentations for student orientations and preparatory sessions.
- Create schedules for presentations and other practicum-related events.
- Organize administrative data related to employers and host organizations.
- Foster communication and maintain relationships with partners, employers, and external stakeholders.
- Research prospective partnerships and actively build and maintain relationships.
- Act as a natural networker, supporting and attending events to promote college practicum and job placements.
- Provide guidance to students on navigating the job market, creating resumes, and preparing for interviews.
- Mark practicum assignments using Moodle or similar platforms.
- Update job board postings to ensure students have access to relevant opportunities.
- Compile information packages for students and stakeholders.
- Provide general administrative support as needed.
- Demonstrate a student-centered approach in facilitating students' needs and maintain positive interactions with students.
- Conduct site visits with agencies and students as required.
- Assist in planning and organizing career fairs and other related events.

Education and Experience
- Grade 12 diploma or equivalent.
- A business administration certificate or diploma is an asset.
- Microsoft Office Specialist certification is an asset
- A valid driver's license is required

Work Experience
- Minimum of 2 years experience in an Administrative Assistant role.
- Experience as a Practicum Assistant or in a post-secondary environment is an asset.
- Experience planning and organizing events, such as orientations, career fairs, and presentations, would be beneficial.
- Proficiency in utilizing learning management systems such as Moodle is an asset
- Experience planning and organizing events, such as orientations, career fairs, and presentations.
- Previous involvement in administrative positions involving data management, record-keeping, and coordination