Coordinator, Technical Operations

2 weeks ago

Toronto, Canada Porter Airlines Inc. Full time

Job Summary:
The Coordinator, Technical Operations contributes to the efficient day-to-day operations of the department by supporting all of the managers, director and VP. This includes by-weekly payroll submissions, manpower scheduling, vacation planning and organizing meetings.

Duties & Responsibilities:

- Responsible for time tracking, payroll and vacation schedules for all maintenance employees
- Responsible for correspondence for the maintenance department
- Maintain complete paper and electronic files for all maintenance employees
- External manpower processing and invoicing with third party vendors/suppliers
- Arrange travel and accommodations
- Filing and tracking of maintenance contracts
- Arrange job interviews
- Onboarding of all new employees to the department
- Process departmental mail
- Arrange catering services upon request
- Arrange onsite/offsite department events
- Ordering of office supplies and administration of inventory
- Ensure employee contact list is kept up to date
- Actively participate in Porter’s Safety Management System (SMS) including reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy
- Other duties as assigned

Behavioural Competencies:
**Concern for Safety**: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others.**Teamwork**: Working collaboratively with others to achieve organizational goals.**Passenger/Customer Service**: Providing service excellence to internal and/or external customers (passengers).**Initiative**: Dealing with situations and issues proactively and persistently, seizing opportunities that arise.**Results Focus**: Focusing efforts on achieving high quality results consistent with the organization’s standards.**Fostering Communication**: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.

Qualifications:

- Post-Secondary Education or one year of equivalent experience
Proficient in Microsoft Office and Google Documents
- Positive track record of working relationships with others, both internally and externally.
- Works cooperatively and effectively with others
- Excellent oral and written communication skills
- Ability to resolve problems, and make decisions to enhance organizational effectiveness
- Ability to undertake self-directed tasks
- Excellent time management skills
- Attention to detail; the capacity to prioritize by assessing situations to determine urgency

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