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Executive Assistant

2 weeks ago

Ottawa, Canada RBR Ltd Full time

**About RBR**

Since 1973, RBR has been designing and manufacturing oceanographic instruments in Ottawa, Ontario to measure our blue planet. The effects of climate change are being seen from the ocean’s abyss to the polar ice caps and our sensors quantify this change to support better analysis, improved planning, and more effective mitigation strategies. Our instruments measure water parameters in some of the harshest environments on the planet They are mounted on underwater drones, dropped out of planes, and sent to the bottom of the ocean - sometimes for years at a time - all in an effort to get precise and accurate data to support climate research We have been fortunate to be able to partner with some of the world's leaders in the field of ocean science, like Fisheries and Oceans Canada, The Scripps Institution of Oceanography, The Woods Hole Oceanographic Institution, The Norwegian Polar Institute, and The British Antarctic Survey, just to name a few

At RBR, our people care about the environment, our community, their work, and - of course - each other We value curiosity, experimentation, and _doing the right thing_, and while we do some serious work to support world-changing science, we don’t take ourselves too seriously - we like to let our hair down and cut loose too Our Ottawa team recently moved our HQ to a new space that includes large meeting spaces to encourage collaboration, a sweet snack room, a large and modern lunch area, and even a fish tank

**About the Role**

As an Executive Assistant at RBR, you will provide administrative and operational support directly to our President in a broad range of areas, including meetings, travel, scheduling coordination and support. This is a high-impact role that requires meticulous organizational skills, the ability to navigate competing priorities seamlessly, and the capacity to establish rapport with both internal and external stakeholders. You are highly detail-oriented with exceptional communication skills. You conduct your work with a high degree of professional integrity, tact and discretion. A self-starter, you're adept at navigating ambiguity, anticipating issues and challenges, and finding creative solutions. You're collaborative and responsive, and pride yourself on your ability to cultivate strong and productive relationships founded on trust and accountability.

**What You'll Do**:

- Manage calendars and schedules, and coordinate meetings with internal and external stakeholders, partners, service providers, and customers
- Take notes and record actions at meetings, and follow up with stakeholders on meeting outcomes as required
- Support preparation of internal presentations
- Coordinate travel arrangements and bookings
- Assist with other miscellaneous tasks and special projects as required

**What You Bring**:

- 3+ years of in comparable roles and the completion of post-secondary studies in business management, administration, or another relevant program
- Exceptional oral and written communication skills
- Excellent organizational and time management skills
- Sound judgment and ability to effectively assess priorities in a fast-moving, tech-forward environment
- Ability to find creative solutions to issues and challenges
- High-degree of discretion and respect for confidentiality of sensitive information

**Nice to Haves**:

- Experience with office software, systems and tools in a Mac-based environment:

- Jira and Confluence
- Google Suite
- Front
- Zoom and other video platforms

**Why Join RBR?**
- The ability to make an impact and support climate research
- Electric vehicle incentive of up to $10,000 - plus on-site charging stations
- Greener commuting incentive program
- Charitable donation matching of up to $1,000 annually to charities of your choosing
- A wide range of employee well-being initiatives
- $200 annual fitness reimbursement program
- Work from wherever Wednesdays
- Friday lunches (on us)
- Corporate fitness membership program
- Employee recognition program
- Employee Assistance Program
- Competitive vacation, pay, and benefits
- 20 days of annual vacation, plus time off between Christmas Day and New Year's Day
- Immediate comprehensive benefits plan (medical, dental, etc.)
- Competitive market salary
- RRSP contribution matching
- Referral program for new hires