Accounts Payable Specialist

2 days ago


Nanaimo, Canada Vancouver Island University Full time

**Accounts Payable Specialist**:

- Employment Group
- CUPE
- Position Number
- 00398
- Division
- VP Administration and Finance
- Department
- Financial Services
- Campus
- Nanaimo campus
- Location
- Nanaimo, British Columbia
- Country
- Canada
- Appointment Type
- regular part-time
- FTE
- 0.75
- Workload
- 35 hours per week for 39 weeks per year, mid-September to mid-June. Seasonal break mid-June to mid-September.
- Pay Level
- CUPE 9: $32.84 per hour
- Start:

- As soon as possible.
- Applicant Documents
- CV/Resume, Cover Letter, Referees/References
- Posted Date
- 10-Oct-2024
- Closing Date
- 23-Oct-2024
- Job Reference
- 2564

**Duties**:
As an integral part of the Accounts Payable team, the Accounts Payable (AP) Specialist will compile, organize, and process financial information relating to the proper recognition and payment of VIU's financial obligations. This position will work at our Nanaimo campus.

Key Responsibilities:

- Adhering to a strict payment schedule, process Accounts Payable transactions in accordance with GAAP and AP guidelines.
- On an ongoing basis, use judgment and make decisions using past experience, education and best practices to properly identify the treatment of various transactions flowing through the Accounts Payable (A/P) ledger including prepaid expenses, accruals and holdbacks.
- Manage information attached to transactions in a confidential manner.
- Manage and organize bulk data for analysis and reconcile supporting documentation to calculated balances.
- Initiate and respond to internal and external requests for information pertaining to AP and purchasing card related issues.
- Accurately process large volumes of work for sustained periods to support the weekly payment schedule.
- Track and analyze expenditures and reallocate as necessary for accurate reporting on Statement of Financial Information.
- File, archive, and maintain storage of records.
- Communicate with students, staff, vendors, other Institutions and Government agencies as required.
- Participate in special projects as determined by the AP Manager.

**Required Qualifications**:
Two-year Accounting Diploma from an appropriately accredited institution. Minimum three years of AP experience in a finance office using an integrated AP system including year-end processing. A combination of education and experience may be considered.
- Must be a team player with excellent organizational, interpersonal and communications skills and the ability to deal with a wide variety of personalities with tact, diplomacy and patience.
- Ability to handle pressure, work independently and manage multiple priorities.
- Demonstrated consistent attendance record due to large volume of work assignments and weekly payment deadlines.
- Demonstrated intermediate level proficiency in MS Excel, Word and Outlook.

**Preferred Qualifications**:

- Experience in a Public Sector Environment
- Experience with an integrated Enterprise Resource Planning (ERP) system
- Experience with VIU's systems (i.e. Unit4 UBW/FIS)
- VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities._

**Note**:



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