Finance Office Manager

**Starting Date: August 2025**

Albert College is an independent day and boarding school for students in PK to Grade 12 in Belleville, Ontario. A student’s experience of the five ‘A’s - academics, arts, athletics, active citizenship, and adventure - is integral to an Albert College education. We strive to inspire excellence in all five of the A’s, ensuring students develop into global citizens within our close family environment.

Albert College seeks a diligent, self-motivated manager with good people skills and hands-on experience
- Provide high-quality employee and customer services
- Be responsible for the oversight of all Finance Office functions
- Be willing to learn, train, and mentor as the position and the school develops

A complete job description is included with this posting.

**We offer**:

- Salary is commensurate with experience and qualifications
- Albert College offers a benefit plan that includes long term disability, extended health and dental benefits, as well as a pension plan
- Daily hot meals
- Professional development opportunities and a supportive work environment

**Jennifer Kimball, CPA, CA**
**Chief Financial Officer**
Albert College, 160 Dundas Street West, Belleville, ON K8P 1A6

**KEY RESPONSIBILITIES**

**Remuneration and Benefits**

Oversee the full cycle of payroll processing in a timely, efficient, and accurate manner in accordance with federal and provincial employment laws and best practices including:
a. Handle complex and confidential payroll information.

b. Ensure payroll deadlines are met.

c. Process bi-monthly payrolls, which include the following:
i. Process all timecards and resolve any timecard issues.

ii. Compute, verify, and input all payroll data for employees including stipends, deductions, compensation adjustments, and garnishments.

iii. accept new employees to payroll system and coordinate employee training with Risk, Logistics and Human Resources Coordinator (RLHR) and supervisors

iv. coordinate with RLHR to ensure employee benefit enrolment and accurate employee records are maintained

d. Provide payroll reports as needed and requested.

e. Resolve any payroll issues in an urgent manner.

f. Coordinate with payroll vendor to update hours/earnings and deduction codes.

g. Identify and recommend updates to payroll processes and procedures.

h. Stay current on federal and provincial payroll regulations.

i. Prepare, reconcile and remit group insurances, Sun Life and Ontario Teachers’ pensions, Ontario College of Teachers’, etc.and ensure accuracy of statutory deductions remitted by payroll provider and Record of employment documentation.

j. Reconcile payroll remittances and pensions prior to final pay in December.

k. Validate Pension adjustments and ensure accuracy and completeness of the T4 process at year end.

l. Preparation of T4As and reconcile to Scholarships and Bursaries schedule annual reports for Workplace Safety and Insurance Board, Ontario Teachers’ Pension, Employer Health Tax.

m. Prepare annual service credit record to support OTPP remittances for year, assist with any job wage subsidy programs, requirements, reconciliation for summer student positions and other job funding as available

**Finance**

**a) Analytical Skills**

a. Preparation and analysis of reconciliations for all operating fund balance sheet accounts up to and including the monthly internal financial statements

b. Ensure incoming and outgoing payment gateway configurations and access, all credit memos are identified and recorded, monitor for fraudulent transactions, validate and approve cash management online EFT, direct and bank wire payments

c. Review accounts payable documentation prepared by the Finance and Student Services Coordinator for correct HST rebate input and account allocation

d. Prepare quarterly HST filing

**b) Revenue Generation**

Maintain and administer all aspects of student account billing to ensure all account information and financial activities are reflected accurately and timely in the student billing system including

a. ensure accuracy of student list (i.e. names, account #’s) - for necessary charging throughout the year

b. review invoices, receipts and/or payment plans requested by parents and agencies in conjunction with Finance and Student Services Coordinator

c. ensure accuracy of tuition schedules with prepayments and enrolment statistics throughout the school year, July annual billing and prepayments processing of deposits, fees and discounts.

d. Review payment plans, invoices, receipts and inquiries from parents and other constituents billing list prepared by Finance and Student Services Coordinator in July, and prepayment posting of the reservation deposits, fees paid, discounts and scholarships and bursaries

e. Review all printed and assembled statements of accounts for all students and review for reasonableness, attach labels re credit card payments, additional sundry expense advances required and collection issues in conjun