Payroll Manager

**Payroll Manager**

CKF Inc., a leader in Canada’s pulp molding industry is a progressive company with a strong commitment to safety and Continuous Improvement. CKF Inc. is a National Company with plants located in British Columbia, Ontario, Nova Scotia and the states of Iowa and Texas with a total workforce of more than 900 employees. Our operations produce foam, plastic and molded pulp products including disposable tableware, egg cartons, four-cup carriers, and a wide variety of other products for the food service industry.

CKF Inc. has an interesting opportunity for this corporate role working out of the Hantsport office and reporting directly to the Manager of Human Resources. This position works directly and corporately with all Payroll personnel to meet the payroll goals and deadlines. The Payroll Manager is responsible for the timely and accurate processing and transmission of payroll for multiple locations. Payroll currently includes semi-monthly, bi-weekly, and weekly payroll for hourly and salary employees and variable compensation programs. In addition to overseeing the preparation, collection and review of payroll, responsibilities also include various reporting requirements. A high level of confidentiality is expected in this role.

**Job responsibilities include (but are not limited to)**:
Payroll Processing:

- Responsible for all aspects of the semi-monthly payroll for salaried employees, in accordance with applicable provincial and federal legislation. Includes new hire set-up, ROEs, terminations, transfers, reclassifications, promotions, benefit deductions, etc. (employee full life cycle).
- Must have knowledge of calculating/processing gross to net payroll, taxable benefits, retroactive pay, vacation pay, overtime, severance, bonuses, shift differential and deductions such as garnishments, pension, etc.
- Responsible for overseeing all payrolls to completion, for union and non-union employees in NS, BC, ON, and one USA location. Understanding of 3 collective agreements/handbooks.
- Process direct deposit transfers to the bank, and General Ledger transfers from payroll to accounting software.
- Identify and resolve discrepancies through reconciliation of various payroll accounts.
- Liaise as required with department managers to clarify or request further information/guidance as needed.
- Answering questions and resolving issues regarding payroll with internal and external stakeholders.
- Keep informed of payroll legislative changes and complete regular professional development in payroll areas.
- Oversee calculations and processing of retroactive pays due to delayed negotiated contracts for hourly payroll locations.
- Prepare, review and issue annual T4’s, T4A’s and T2200’s for all locations, including taxable benefit and pension adjustments. Reconciliation of T4’s to the General Ledger of the financial system.
- Record employee benefit premium cheques provided by employees off on leaves of absence for the purpose of T4 adjustments.
- Backup other Payroll Administrators for the payroll processing of hourly and US payrolls when necessary.

Reporting & Remittances:

- Weekly, monthly, quarterly, and annual calculation, remittance, and reconciliation for all provincial Employer tax, CPP, EI, WCB, and EHT accounts; Garnishments; Union dues; Donations; staff funds etc.
- Various monthly reports, journal entries, and Pension files prepared and submitted to internal and external recipients.
- Preparation of annual pension data return for defined benefit plan members.
- Various ad-hoc reports requiring various levels of data analysis; understanding of system setup in order to capture correct data.

System Administration:

- Administration and maintenance of all modules in payroll system (Avanti)
- Manage security access for all users.
- Responsible for ad-hoc projects.
- Create and maintain reports under the payroll Report Writer utility for all locations.
- Administer and maintain the usage and leasing of uFace time clocks in all locations. Trouble shoot any issues.
- Update Financial calendars, Tax Tables, and Rate Tables as required.
- Calculate annual benefit premium changes for all locations and update on the payroll system.
- Work with Auditors at year end and new year for full audit of payroll system.
- Become knowledgeable in the Avanti system set-up to fulfill user requests/changes and understand where to pull data for ad-hoc reporting purposes.

**Qualifications and Skills**:

- Minimum 5 years of payroll processing for multi provincial payrolls in a large organization with union experience.
- Experience and knowledge in processing USA payrolls is an asset.
- Working towards or completion of your Payroll Designation PCP or CPM is an asset.
- Proficient in MS Word, MS Outlook, and spreadsheet/database (MS Excel) is required.
- Working knowledge of industry payroll systems such as Avanti or ADP is preferred.
- Executes results with accuracy and in a timely manner.
- Strong atte