HR Coordinator

**HR Coordinator**

**Temporary Full-time**

Our **HR Coordinator**will support our HR Manager and HR Specialist with a variety of human resources coordination functions. This will include responsibility for the digitization of our paper-based HR documents and employee records, which involves scanning, labelling, indexing, and organizing documents into a digital format, ensuring accuracy and compliance with records and retention protocols, legislation, privacy regulations and terms of the collective agreements. The Coordinator will also assist in readying all HR records for upload to the new HRIS.
- **This is a temporary full-time opportunity for up to 1 year with the possibility for contract renewal at the end of the initial term.**_

**Key Responsibilities**:

- Scanning physical HR documents, such as employee files, onboarding paperwork, and performance reviews, into a digital format.
- Ensuring scanned documents are properly labelled, indexed, categorized, and organized for easy retrieval.
- Verifying the accuracy and completeness of scanned documents, ensuring they meet established standards.
- Ensuring all scanning and record management processes comply with relevant legislation, privacy regulations and policies.
- Providing support and training to other management and administration staff on scanning procedures and record management best practices.
- Supporting the HR team with coordination functions such as, but not limited to:

- Employee onboarding days and package preparation
- Assisting with certain recruitment processes
- Providing HR administrative assistance and support
- Liaise with payroll on employee matters
- Preparation of employment confirmation letters
- Assist with submission of WSIB paperwork
- Handling sensitive employee information with discretion and adhering to policies.

**Skills and Qualifications**:

- 2-3 year post-secondary education in human resources with a minimum of 1 year working experience in the field.
- This is a great opportunity for someone new to the HR field who is looking to gain relevant experience
- Previous experience in scanning, indexing, and managing electronic records is preferred.
- Alternatively, strong administration skills/experience will also be considered.
- Ability to meticulously scan and verify data, ensuring accuracy and completeness.
- We cannot stress enough the need for accuracy and attention to detail.
- Ability to manage multiple tasks, prioritize work, and meet deadlines.
- We don’t want to sugarcoat itThis is our first foray into digitizing our employee records so there are a lot of files to organize with this project.
- Ability to communicate effectively with colleagues.
- Patience, good communication (and humility in the event you may have made an error) are all things we are looking for.

**What Can We Offer to You?**

Hourly wage of $25.00 based on a 40-hour work week.

An opportunity to contribute your skills to an awesome team.

A great learning environment to further develop your HR knowledge.

A place where you can be proud to work - we take pride in being a top employer in the community we serve

**How Can you Let Us Know About You?**

We thank everyone for their interest in joining our team Selected applicants will be contacted for an interview.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: $25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Company events
- On-site parking

Ability to commute/relocate:

- Powassan, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Human resources: 1 year (required)

Work Location: In person