Payroll Coordinator

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Located in beautiful downtown Vancouver, British Columbia, the Pan Pacific Vancouver is a luxurious Canadian iconic hotel towering over the Pacific Ocean with 23 stories of architectural beauty. The waterfront property eloquently boasts panoramic views of the harbour mountains, Stanley Park and the city skyline, like no other in the city. One of Vancouver’s leading hotels, the Pan Pacific Vancouver consists of 503 spacious guest rooms, over 42,000 square feet of event space, and offers a wide selection of modern hotel amenities including two waterfront restaurants. The new Pacific Club, a Hotel within a Hotel concept, provides the extra comfort and personalized and intimate experience with 39 suites including 5 ultra-luxury suites.

We are currently recruiting for a proficient Payroll Coordinator, the successful applicant will be responsible for the preparation and processing of biweekly payroll for over 400 employees ensuring accuracy and compliance with applicable Employment and Payroll regulations. This position is required to have strong knowledge and working experience within a multi-departmental environment with both hourly and salary associates in several categories.

About You:
You are an experienced payroll coordinator who can process payroll effectively and efficiently and thrives working in a fast paced work environment. You have a high level of attention to detail and the ability to recognize and report inconsistencies and discrepancies before final completion of reporting payroll. You are self-motivated and enjoy working in a team environment.

About Us:
We are an enthusiastic team who takes pride in what we do. We work hard and value a team approach to provide the best guest service. We celebrate our successes and learn from our mistakes. We not only create memories for our guests, but for our employees too, and have fun at various team building activities throughout the year. Pan Pacific Vancouver offers competitive compensation including a comprehensive benefits package and pension plan, hotel perks and an enjoyable work environment.

**KEY RESPONSIBILITIES**:
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**The key responsibilities of the Payroll Coordinator include but are not limited to**:

- Collect departmental sign-in sheets from previous business day and balance to ADP.
- Process associate changes - new hires, terminations, department changes, rate/pay changes, address changes, etc.
- Prepare Record of Employment for terminated and temporary laid-off associates.
- Verify time off entries per Associate Time Off Requests. Monitor vacation days, sick days and amounts outstanding.
- Prepare payroll run - including additional pays of banquet gratuities, porterage, upsells, reservations incentives, and all other adjustments and deductions.
- Maintain payroll information by collecting, calculating and entering data for new hires, current and terminated associates.
- Update payroll records by reviewing and approving changes in exemptions, insurance coverage, deductions, job titles, and department transfers.
- Balance and transmit payroll for processing to ADP. Review previews and cheque views for accuracy.
- Ensure compliance with all federal and provincial statutory regulations, studying existing and new legislation and advising management on necessary actions.
- Create and enter manual cheques as required.
- Ensure complete and accurate record-keeping for all payroll functions and employee files.
- Respond to all payroll enquiries from supervisors/managers, and governmental agencies.
- Prepare pension and benefits submissions & remittances.
- Prepare WCB remittance, and reconcile remittance to accrual.
- Reconcile withholding accounts to T4 summaries.
- Keep current with latest legislative changes to employment standards, and rules and regulations.
- Troubleshoot system problems.
- Perform other job-related duties and special projects as assigned.

**SELECTION CRITERIA**:
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**Qualifications and Technical Experience**:

- A minimum of two (2) years of payroll or accounting experience/education required.
- Specific experience with ADP Workforce Now would be considered a strong asset.
- Experience within the Hotel industry would be considered a strong asset.
- Experience within a Union payroll environment would be considered a strong asset.
- Strong Computer skills - including experience with payroll systems, Time and Attendance functions, & Microsoft Office.
- Must possess excellent organizational skills, time management with an ability to multitask & meet deadlines in a high-pressure work environment.
- Able to maintain sustained level of concentration ensuring quality and a high level of accuracy is present at all times.
- Adept at handling sensitive documents and situations, with the ability to maintain confidentiality.
- Excellent verbal and written communication skills.
- ** Schedule**:May vary based upon business requirements**: