Conference & Event Planner/administrative Assistant

**Who We Are**

Legal Aid BC (LABC) is a non-profit organization, created by the Legal Services Society Act in 1979, to provide legal information, advice, and representation services to some of BC’s most vulnerable and marginalized citizens; those who do not have the financial, educational, social or health resources to effectively access the justice system when their families, freedom, or safety are at risk. Our vision is client-focused legal aid that ensures access to justice for all, with a mission to provide legal aid services that people need, and to promote better access to justice.

At LABC, we know that our continued ability to help the people who need us is due to the hardworking individuals who make up our team, dedicated to making a difference in the lives of people in need. We foster a positive culture of open communication for our team to thrive within, underpinned by our values of service, diversity, integrity, accountability, and leadership.

**The Opportunity**

As **Conference & Event Planner/Administrative Assistant **your primary function is to provide administrative support services to the Manager and department.

Key accountabilities include, but aren't limited to:
a) Arrange meetings, events and conferences; contact participants; arrange venue and catering;
b) Make travel arrangements and monitor travel expense claims;
c) Meet with sponsors and organizing committees to plan scope and format of events, to review and monitor budgets and to review administrative and conference procedures and progress of events;
d) Co-ordinate services for events, such as accommodation and transportation for participants, conference and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security;
e) Organize registration of participants, prepare programs and distribute conference
event material, and publicize events;
f) Plan entertainment and social gatherings for participants;
g) Ensure compliance with required by-laws;
h) Source and compare contracts for services, review suppliers' invoices, maintain financial records, review final billing submitted by vendors for events and prepare reports ;
i) Maintain and update the organization’s conference planning guide;
j) Prepare meeting materials for online posting for the Web;
**More About You**
- Grade 12 education supplemented by secretarial and computer course(s)
- Minimum 2 years relevant experience as outlined in rated requirements
- Minimum typing speed 45 wpm
- Intermediate skill in MS Outlook
- Advanced skill in MS Word
- Intermediate skill in MS Excel
- Basic skill in MS Access
- Basic skill in MS PowerPoint
- OR an equivalent combination of education and experience
- All LABC employees are required to provide proof of full COVID-19 vaccination as a condition of hire and ongoing employment._

**We Offer**

A competitive annual salary, as well as a comprehensive benefits package (based on your employment status and affiliation) including:

- Four weeks paid vacation to start that grows the longer you are with LABC
- An excellent employee benefits package, where premiums are 100% paid by LABC
- A generous pension plan
- Support for training and development
- An Employee and Family Assistance program
- The opportunity to participate in various Employee programs (Employee Wellness, etc.)
- A healthy work/life balance
- Generous leave provisions (sick time, special leaves)
- 13 paid statutory holidays
- An opportunity for a flexible hybrid work arrangement for some positions (LABC reserves the right to change this policy at anytime)
- We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted. Legal Aid BC is committed to building a skilled, diverse workforce reflective of Canadian Society. Members of equity-seeking groups are encouraged to apply._

**Job Types**: Full-time, Fixed term contract

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program