Administrative Assistant, Labour Relations

2 weeks ago

Victoria, Canada BC Ferries Full time

**ADMINISTRATIVE ASSISTANT, LABOUR RELATIONS & PEOPLE EXPERIENCE** Victoria **The Role** We are searching for a detail-oriented administrative professional with superior organizational skills to join our team. As part of this dynamic results-driven team, you provide high-level, efficient and confidential administrative support to the Labour Relations & People Experience leadership. In this role you manage calendars, schedule meetings, prepare and distribute meeting minutes, coordinate travel arrangements, manage records and documents, prepare presentations, document preparation, budget preparation and monthly variance reporting. **The Opportunity** Reporting directly to and partnering with the Executive Director, Labour Relations and Executive Director, People Experience, you add value by key areas of oversight such as: - Supporting the Executive Directors in all aspects of the efficient operation of the Labour Relations and People Experience teams as directed by leadership - Establishing and managing administrative procedures and guidelines to ensure effective coordination and timeliness of responsibilities - Screening and prioritizing incoming demands (calendar management), reviewing mail, preparing reports, scheduling meetings, organizing calendars and coordinating travel arrangements for the Executive Directors - Developing and maintaining effective record keeping, filing systems and required documentation to assist with mandates - Ensuring a high degree of confidentiality, discretion and professionalism is maintained in the department consistent with BCF standards and values - Performing comprehensive office management and administrative support services as required, including tracking and processing of any expenses, purchase orders or financial contracts - Handling general People & Safety inquiries - Providing support to maintain strong document management control within the Sharepoint filing system - Providing support on Travel Pass administration, including coordinating incidents of misuse - Mail management, including tracking registered mail, distribution and maintaining the fax machine - Supporting project work and events for other People & Safety teams as needed **What you bring to the team** **Join us** **Additional information** - "We connect communities and customers to people and places important in their lives”_ - We appreciate the interest of all applicants; however only those selected for an interview will be contacted._ Pay: $48,000.00-$60,000.00 per year **Benefits**: - Company pension - Dental care - Extended health care - Paid time off - Vision care Work Location: In person

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