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Office Manager

3 weeks ago

Etobicoke, Canada Canada Produce Full time

Work Term: Permanent
- Work Language: English
- Hours: 44 hours per week
- Education: Bachelor's degree
- Experience: 3 years to less than 5 years
- or equivalent experience
**Asset languages**:

- Filipino; Pilipino
**Tasks**:

- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Train staff
- Resolve conflict situations
- Coach
- Monitor and evaluate
- Plan and control budget and expenditures
**Supervision**:

- 3-4 people
**Computer and technology knowledge**:

- Salesforce
- Quick Books
- SharePoint
- Social Media
- Spreadsheet
- Accounting software
- Inventory control software
- MS Excel
- MS Office
- MS Word
- Project management software
- Google Drive
- LinkedIn
**Area of work experience**:

- Project coordination
**Area of specialization**:

- Project management
- Accounting
**Work conditions and physical capabilities**:

- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
**Personal suitability**:

- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Integrity
- Team player
**Screening questions**:

- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
**Health benefits**:

- Dental plan
- Health care plan
- Paramedical services coverage
- Vision care benefits