Project Administration, Lead

7 days ago

Québec, Canada BGIS Full time

**Who We Are**

**SUMMARY**

The Project Administration Lead is responsible for providing effective leadership to a project administration team. The individual performs project administration activities including but not limited to maintaining project documentation, completing project set up, financial and administrative close out requirements.

**KEY DUTIES & RESPONSIBILITIES**
- Leading team of project administrators and managing their work flow (Daily)
- Creating new projects in the online file system, completing work authorizations and purchase orders (Daily)
- Generating and compiling project data into reports (Daily)
- Prepare and coordinate meeting agendas and meeting minutes
- Format data into Excel documents
- Review accuracy of invoice and purchase orders prior to advising Project Manager to approve payment or to correct defect.
- Investigate data errors in weekly reports and provide solutions to maintain data integrity.
- Use good judgment and discretion when communicating with client and vendors.
- Process verbal and written instructions to effectively assign work effort to the team.
- Provide recommendation to approve a purchase order, on Work Authorization and to submit report to the client.

**KNOWLEDGE & SKILLS**
- 3 to 5 years of project administration work experience
- Community college diploma or equivalent training
- Ability to lead and engage a team of project administrators
- Advanced project administrative, coordination and organizational skills
- Ability to maintain accurate data
- Strong attention to detail
- Ability to extract and compile data into reports
- Ability to communicate effectively with others for the purpose of providing feedback, conveying information, data exchange, clarification and follow up
- Ability to prepare agendas and meeting minutes for client and internal meetings.

**LICENSES AND/OR PROFESSIONAL ACCREDITATION**
- None required
- Demonstrates an interest in pursuing Project Management Institute Accreditation

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

  • Project Administrative Assistant

    5 days ago

    Québec, Canada Pomerleau Full time

    Ready to build your career? We want to hear from you._ As a Project Administrative Assistant working in the Building Operations team at Pomerleau Construction, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 to upwards of $1 billion,...

  • Gestionnaire de Projet

    1 day ago

    Québec, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Coordinator

    3 days ago

    Québec, Quebec, Canada BGIS Full time

    Who We AreBGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients' businesses. Globally, we manage over 320...

  • Project Director, Pension Outsourcing

    1 week ago

    Québec, Canada WTW Full time

    As a Pension Project Director you will source, develop, secure and manage mid to large sized pension administration and outsourcing relationships, and serve as strategic advisor to clients concerning their pension administration issues. You will manage fully outsourced client engagements and ensure all client projects are staffed appropriately. You will also...

  • Translations Project Manager

    1 week ago

    Québec, Canada Alexa Translations Full time

    **About Alexa Transaltions** Alexa Translations is a leading translation service provider that helps the world’s largest and most prestigious legal, financial and government industries with translation solutions that elevate the way they do business. Since 2002, we have grown our reputation by forging long-term relationships built on trust. Helping our...

  • Administrative Business Partner

    1 day ago

    Québec, Canada Google Full time

    **Minimum qualifications**: - Bachelor's degree or equivalent practical experience. - 2 years of experience in a technology or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.). **Preferred qualifications**: - 3 years of experience supporting...

  • Québec Project Development Lead

    3 days ago

    Québec, Quebec, Canada CarbonRun Full time

    CarbonRun Québec Project Development LeadLocation:Québec(Remote work with travel across the province – preference will be given to candidates based in or working in the Shawinigan / Trois-Rivières region)Position Type:Full-timeRole Type:Project development, land access, permitting, stakeholder leadershipAbout CarbonRunCarbonRun is a fast-growing,...

  • Project Manager

    6 days ago

    Québec, Canada DiCentral - Canada Full time

    Company Description **Job Description**: **Key Results Areas** **Project Management** - Responsible for managing the full lifecycle of an automotive implementation project throughout all phases of the TrueCommerce implementation process from sales handoff to “go live” - Responsible for planning and executing client workshops for purposes of identifying...

  • Infrastructure Project Manager

    3 days ago

    Québec, Canada FNZ Full time

    Who we are: FNZ Group is an established and rapidly growing company in the FinTech industry. We are transforming the way financial institutions serve their wealth management customers. We partner with the entire financial industry to make wealth management accessible to more people. We do this by providing services that span the entire wealth management...

  • Administrative Assistant

    2 weeks ago

    Québec, Canada Borea Construction Full time

    **Find the good energy here!**: - The power of the sun and the wind to generate something big._ - Your mission should you accept it:_ Reporting to the electrical director, the administrative assistant supports the electrical department in the processing of administrative files and the entry of data into the various management systems related to his sector...