Accounts Payable Specialist

Realterm is a real estate operator whose employees have a track record of capitalizing on durable insights into the supply and demand of real assets through the global supply chain. Realterm seeks to build and invest in value-added business platforms that have a proprietary position in their markets, source investments with favorable supply/demand dynamics and bring intense focus to operating results.
Realterm offers several career fields such as Accounting, Asset Management, Capital Markets and Investor Relations, Construction, Finance, Investments, Leasing, and Property Management that make working here unique, challenging, stimulating, and rewarding. With offices in Amsterdam, Annapolis, Baltimore, Chicago, Frankfurt, Houston, Los Angeles, Montréal, New York, Singapore and Sydney, you are empowered to take your career where you want it to go.
Summary
Support and assist the CAN and US Management Teams (corporate, property, finance, asset and accounting) with processing invoices related to each team. Maintaining the integrity of the information recorded and processed is paramount.
Essential Duties and Key Responsibilities
Invoice Processing
- Receive, review, and enter vendor invoices into the accounting systems, verifying accuracy of information such as:

- Expense type and workflow
- Entity verification
- GL code and job code verification.

Vendor Account Management
- Maintain vendor records, including:

- Setting up new vendors in the accounting system
- Using most recent W9 form issued by IRS
- Updating vendor records with changes in information:

- Change in banking information

Discrepancy Resolution
- Investigate and resolve invoice discrepancies with vendors
- Charge errors
- Missing documentation
- Investigate and resolve outstanding checks with associated vendor
- Void or reissue as needed, noting specific void/reissue reasons in system

Payment Processing
- Prepare payment batches for processing, including generating checks and electronic payments
- Ensure timely payment to vendors

Financial Reporting
- Running Accounts Payable subledger reports as requested
- Running outstanding check report as requested

Compliance
- Adhere to all company policies and procedures regarding accounts payable processes, including internal controls and tax regulations that affect AP

Competencies
- Accountability
- Character, Trust, Integrity
- Planning, Decision-Making & Initiative
- Development & Learning
- Collaboration, Communication & Teamwork

**Qualifications**:

- Strong computer aptitude is imperative as several types of software are being used
- Strong organizational skills-able to multi-task and meet deadlines
- Three to five years of experience in an accounting-related position
- Familiarity with accounting and office procedures
- Yardi accounting software experience is highly desired
- Analytical skills and a basic knowledge of the real estate industry preferred

Education and/or Experience
- High school diploma required, courses in accounting preferred. A bachelor’s degree or working towards one would be considered an asset

Work Environment
The position will work in a general office setting and is required to be in the Dorval office a minimum of one day a week and potentially more, depending on needs.
Physical Demands
Must be able to remain in a stationary position for most of the workday, sitting at a desk, consistently operating a computer. The person in this position must be able to access file cabinets and office machinery (to include a computer, copier, and fax machine). On occasion, may need to lift boxes of up to 10 lbs.
Realterm prioritizes, embraces and values safe, inclusive and collaborative environments and is committed to intentionally building a workplace where our employees can succeed. Full-time eligible employees may participate in our robust benefits program which includes healthcare (single and family coverage available), retirement plan with matching contributions, paid leave, volunteer time off, wellness/lifestyle benefits and more. More information regarding benefits and total compensation will be provided during the hiring process.
Realterm is an equal opportunity employer, as we value and respect diversity. We encourage diversity in ideas, opinions, experiences and identities. We do not discriminate in our employment practices based upon protected class, to include race, color, religion, sex, national origin, age, disability or genetic information.