Coordinator, Accounts Receivable

3 days ago

Mississauga, Canada Subaru Canada, Inc. Full time

**Job Summary**
The Coordinator, Accounts Receivable is responsible for the efficient and accurate handling of all accounts receivable activities for Subaru Canada, Inc. as outlined below. Acts as the main point of contact for handling customer inquiries and providing assistance to all Subaru Canada Dealers across Canada with their parts and vehicle accounts.

**Primary Responsibilities**

Accounts Receivable
- Maintain company dealer accounts (vehicles, parts, employees), including Accounts Receivable (A/R) collection and deposits to company sub ledger.
- Print daily vehicle invoices to be sent to the bank.
- Receive company car pricing sheet to adjust selling price of vehicle to be sold to assigned dealer and prepare manual invoice.
- Manual input of debit (DR) and (credit) CR to dealer parts accounts, such as: Work orders, Recurring invoices (e.g. warranty wizards, maintenance charges, retention charges, sign programs), Advertising claims, Travel subsidies & Incentive CR.
- Reconcile and report on internal and Sundry AR accounts.
- Run aging Vehicle, Parts and Employee reports and follow up on overdue accounts.
- Work with Distribution department on monthly billing of Transit Damage claims.
- Reconcile and post all 407 ETR billings to employee accounts and provide assistance to employees with inquiries regarding use and payment.
- Process all 3rd party billing invoices (drop shipment) and reconcile with EDI processed files and forward to AP for payment.
- Provide assistance to dealers on any inquiries or issues that may arise in their Parts and Vehicle accounts.

General Ledger
- Process all AR related Journal Entries for the month and post in the General Ledger.

Miscellaneous
- Provide assistance to the Manager, Financial Reporting and Analysis during quarterly reviews and year end audit schedules.
- Prepare quarterly A/R confirmations for audit review.

**Required Skills**:

- Strong written and oral communication skills.
- Ability to work independently and in a team environment.
- Excellent time-management, prioritization & multitasking skills.
- Strong organizational, communication and interpersonal skills.
- Ability to manage stress and work within tight deadlines
- Positive attitude to handle discrepancies and issues with dealers.

**Qualification and Educational Requirements**
- Minimum 2 years in an Accounting/Finance environment.
- Preferred: Bilingualism (English/French).
- Degree/Diploma in Business Administration.
- Use of Microsoft office and preferably working knowledge of AS 400 and Microsoft Dynamics.
- Intermediate Excel skills.

**Physical Conditions**
- General office environment.
- Sedentary with extended periods of computer work.
- Occasional overtime.

**Job Type**: Fixed term contract
Contract length: 06 months

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Application question(s):

- Please provide your hourly salary expectations, indicating a range if possible. (required)
- By applying, you acknowledge and agree that this is a 6-month contract position. Please also briefly indicate your current situation or your specific interest in a temporary 6-month role. (required)

**Language**:

- French (preferred)

Work Location: Hybrid remote in Mississauga, ON L5R 4J7

Application deadline: 2025-04-27

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