Receptionist/ Administrative Assistant

6 days ago

Brantford, Canada KeepRite Refrigeration Full time

**Who are we?**

**About the Role**:
**Responsibilities include, but are not limited to**:

- Process daily labour reporting, time off requests, banked hours, and attendance recording of over 160 hourly manufacturing staff.
- Ensure timesheets are kept up to date with necessary changes and provided to the Supervisors.
- Take messages from the call-in message centre and record them on the call-in sheet.
- Monitor postage meter and advise IT when money requires replenishing.
- Greet and complete sign-in protocols with all visitors (salespersons, contractors, couriers and etc.).
- Sort and distribute daily incoming mail. Record A/R cheques in a book.
- Monitor staff schedules and agendas. Be the contact for communicating the status of all employees. Maintain a current list of absent salaried employees and bring the list to designated areas when emergency evacuation occurs.
- Forward incoming faxes to the appropriate person/department.
- Maintain current phone lists including external addresses and contact information.
- Assist other departments, as required, in daily/weekly/monthly tasks and projects (i.e. HR, Purchasing and Accounting).
- Other duties as assigned.

**Preferred Qualifications and Skills**:

- Post-Secondary Education, preferably in office administration, or minimum 2 years experience in an office administrative function
- Extensive experience with Windows and Microsoft Office programs
- Ability to work and cope with frequent interruptions
- Attention to detail and willingness to learn
- Strong organizational and time management skills
- Proven ability to maintain confidentiality and handle confidential information with discretion

**Location**: 159 Roy Blvd, Brantford, ON, N3R 7K1 (On-site, five days a week)

**Hours of Work**: 8:00 - 4:30, Monday-Friday

**Accessibility**:
Our organization is committed to inclusive, barrier-free recruitment and selection processes in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process. Please notify the HR department upon scheduling your interview if you require accommodation in advance.

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