Medical Secretary, Special Pregnancy Program

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

To support us on our journey, Sinai Health System is looking for a **Medical Secretary **to support our **Special Pregnancy Program - OB Program **at our **Mount Sinai Hospital Campus.**

**Responsibilities**:

- Check-in patients and prepare billing sheets for OHIP patients.
- Prepare billing sheets for non-OHIP patients.
- Book New OB consults and Non-Preg consults.
- Schedule appointments and register patients electronically.
- Check out patients and book follow-up visits, as required, and coordinate with other specialist appointments and tests (Fetal Echo, Genetics, Paediatrics, Hematology, Nephrology, etc.).
- Book C-sections, ECVs, inductions and cerclages by coordinating available OR time in EOPS and L&D, consult doctors’ schedules for availability, complete online Advanced Booking Form, record in patient’s Astraia file, and notify the respective physician and their secretary of the procedure date and time.
- Maintain patients’ demographics in SPP.
- Retrieve and prepare patient charts for upcoming clinics.
- Prepare and print lists of patients for clinics each day.
- Prepare antenatal records for patients over 32 weeks and give to Service Assistant to deliver the records to L&D, EOPS or 15 Murray, as necessary.
- Fax appointment notifications to referring physician.
- General clinical clerical support for the department.
- Assist with organizing and filing results and reports into patient charts seen in clinic.
- Job Requirements- Successful completion of a Medical Office Administration or related field from an accredited educational institution.
- Minimum of two (2) years of related experience preferably working within a clinic/health environment.
- Proficiency with medical terminology and medical dicta-typing preferred.
- Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and electronic appointment booking.
- Proficient in use of Electronic Medical Records (Accuro) preferred.
- Demonstrated knowledge of CIS, ASTRAIA, and POWERCHART preferred.
- Demonstrated work ethic, positive client focused attitude, superior professionalism, dependability and reliability, demonstrated commitment to providing outstanding customer service.
- Superior written/oral communication and presentation skills, excellent interpersonal and relationship building skills, ability to effectively convey factual information and detailed explanations.
- Superior time management, organizational, multitasking, and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work.
- Demonstrated ability to make decisions, problem solving, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries.
- Ability to work effectively as a strong team player on the multidisciplinary team, and ability to work efficiently in a fast-paced environment.
- Demonstrated maturity and an ability to effectively interact with all levels of staff, patients, and their families.
- Ability to be compassionate with patients/couples with pregnancy complications.
- Demonstrated satisfactory work performance and attendance history.