Board Administrator

Summary - Board Administrator Position
»Support the Board and Committee activities by planning logistics, coordinating meetings, recording minutes and assisting with follow-up.
- Support the SAHF in general administration, financial transactions, preparation of quarterly financial reports and submitting annual filing to CRA.
- Reports to the Executive Committee of the SAHF Board of Directors.
- This is a part-time,.time contract position and generally expected to be homebased.

There are no other paid staff positions.

Key Responsibilities
- Board of Directors Support
- Organizing, preparing and participating in quarterly “in-person” Board meetings (18 members) in July, November, January and March. Typically,.day meetings.
- Organizing, preparing, and participating with six standing committees (Induction, Membership & Sponsorship, Website & Communications, Nominations, Relocation & Renovation, Constitution & Bylaws) all held virtually as scheduled, using Microsoft Teams or Zoom. Committees meet 2-3 times a year, or as required, for 40-60 minutes per meeting.
- _Additional Administrative Support_
- Support the committees in the development and implementation of annual operational plans and budgets.
- Support the development and implementation of the long-term strategic plan in alignment with the Board’s vision and mission.
- Financial Administration
- Assist in developing and managing the organization’s annual budget, including managing membership, sending annual invoices/receipts and related duties.
- Prepare quarterly reports to the Board and annual reports to the membership to support financial stability and sustainability.
- Assist in compliance with all applicable laws, regulations and policies.
- Fundraising & Sponsorship
- Support committees and the Board in developing fundraising and sponsorship strategies and programs.
- Community Engagement & Advocacy
- Assist in regular reporting (electronically) to members, funders and sponsors demonstrating the benefits of membership and supporting the SAHF.
- Support the committee in promotion of the organization through effective communication and outreach via the website, Facebook and other media.

Qualifications, Skills & Experience
The position requires relevant training and a minimum of 2-3 years of pertinent experience.

An equivalent combination of education and experience will be considered.
- Experience in administration, financial management, budgeting and reporting.
- Excellent communication, interpersonal and organizational skills.
- Ability to monitor and receive all correspondence (written and electronic) and reply accordingly on a timely basis.
- Strong computer skills and experience with Microsoft Office suite are essential.
- Self-motivated and to complete tasks on time and on budget with the ability to work independently and as part of a team.
- Experience in working with not-for-profit boards and experience in fundraising, sponsorship and grant writing are considered assets.

Education
The following are considered assets:

- Training, education and/or related experience in organizational management, finance and bookkeeping.
- Training, education and/or related experience in communications, marketing and public relations.

Compensation
- The position is 1/4 time (approximately 60 days a year).
- The annual contract fee is $14,500 to $19,000 commensurate with experience and qualifications. Paid monthly based on monthly reports
- This is a contract position with no additional employee benefits.
- The work hours are flexible except for scheduled board and committee meetings and the annual Induction Ceremony held in April of each year.
- There will be a one-year probation period and, if successful, a longer-term contract can be negotiated.

Mileage will be reimbursed based on CRA rates. An office allowance for incidentals of $50 per quarter will be provided. Other expenses will be paid by pre-arranged agreement.

Applications
- For Information on the SAHF “Board Administrator” Position, contact:

- Applications to include:

- Cover letter
- Resume
- Three references
- Application Deadline: Friday, May 30, 2025
- Position to Commence: July 2, 2025

**Job Type**: Casual

Pay: $14,500.00-$19,000.00 per year

Flexible language requirement:

- French not required

Work Location: Hybrid remote in Saskatoon, SK S7J 0S6

Application deadline: 2025-05-30
Expected start date: 2025-07-02