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Administrative Assistant

3 weeks ago

London, Canada CANUSA Automotive Warehousing Inc Full time

**Position Title**:Administrative Assistant

**Location**: London, Ontario

**Department**:Human Resources

**Type of Employment**:Full-time permanent

**Compensation**: Starting at $41,600 per year with a comprehensive benefits package

**Hours**:

- Monday to Friday, 8:00 a.m. to 4:30 p.m.
- Occasional overtime in the evenings and weekends may be required depending on project requirements
- Occasional travelling and driving may be required for visits and events

**Position Summary**

**Who are we?**

**Canusa Automotive Warehousing Inc. **is a family-owned business that values workplace culture and safety. Canusa/APC provides opportunities to grow alongside accomplished industry leaders.

**Key Responsibilities**
- Assist with human resources (HR) projects and events (e.g. communication, implementation, recruiting, orientation and onboarding, learning and development, verbal and written follow-ups with employees, managing employee files)
- Assist with health and safety projects and compliance (e.g. communication, implementation, advocating, scheduling, educating, maintenance of safety equipment and procedures, management of Safety Data Sheets)
- Maintain an organized and consistent filing system, file documents and process data entry as needed
- Maintain strong communication and teamwork with all office staff, suppliers and the management team to ensure efficient business operations
- Assist with the tracking and scheduling of employee training (e.g. First Aid, Transportation of Dangerous Goods, Ergonomics, etc.)
- Regularly communicate and follow up with all employees and supervisors regarding outstanding tasks and documentation
- Help give back to the community and improve the culture and employee morale by brainstorming and implementing initiatives (e.g. fundraising, social events)
- Provide research support
- Assist with coordinating schedules using the Outlook Calendar
- Assist with notetaking during meetings
- Support facility management tasks
- All other tasks as assigned by management

**Required Skills and Abilities**
- Minimum of one year’s administrative assistant experience in the Human Resources field preferred
- Diploma or certification in business administration or equivalent experience preferred
- Experience in interpreting legal contracts is an asset (e.g. employment agreements)
- Proficient computer skills (Microsoft Office Suite - Word, Excel, Outlook; data entry; typing; web navigation; research; online database usage; web-based training)
- Time management skills and prioritization skills with a deadline-oriented mindset
- Accountability and dependability
- Ability to multi-task and stay organized
- Excellent ability to work independently and as a team
- Effective attention to detail and a high degree of accuracy
- Excellent problem-solving skills
- High level of professionalism
- Strong willingness to improve, learn and adapt in accordance with new practices and change
- Ability to sit in an office setting for long periods of time
- Basic mathematical skills and understanding of basic units of measure
- Ability to understand, respond to and work with a diverse population

**Why work with us?**
- A supportive culture with opportunity for a long-term career
- Joint Health and Safety Committee (JHSC)
- Employee and Family Assistance Program (EFAP)
- Comprehensive benefits package that includes:

- Health insurance
- Dental insurance
- Out-of-country/province travel insurance
- Long-term disability
- Accidental death and dismemberment
- Life insurance benefits
- Health Care Spending Account (HCSA)
- Deferred-Profit Sharing Plan (Retirement Savings Plan)
- Competitive wage based on experience
- Company paid training and professional association fee coverage
- Employee pricing on products
- Social club perks and employee appreciation events
- On-site parking

**Transportation**

Canusa Warehouse is not located on a bus route, so individual transportation will be required.

**References**

References from previous employment or education may be required.

**Successful applicants will report directly to Jo Kim, the Human Resources Manager.**

INDHP